SharePoint

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SharePoint is Microsoft's platform for business collaboration. It aims to support businesses in six main areas:

  • Business Intelligence
  • Collaboration
  • Content Management
  • Search
  • Portals
  • Business Processes

The University uses SharePoint as a flexible solution to provide an accessible space for information sharing, collaboration, storage, data collection, communication and reporting.

Since being avialable for general use by staff and postgraduates in January 2010, use of SharePoint has increased in line with organisational demands.

What is SharePoint?

What is SharePoint?

SharePoint is a collection of web-based software tools brought together in one place to support users to streamline business processes relating to document management and collaborative working.  It has a number of possible uses ranging from small-scale projects that support meetings and teams, through to larger-scale developments that support Department, Faculty or University-wide site collections.

YouTube video clip

SharePoint in Plain English (note - not all services demonstrated here are available at Strathclyde)

What can it be used for?
  • Community sites that aggregate disparate sources of information into a one-stop-shop, e.g. for a particular user group or a department.
  • To encourage community engagement with University developments, e.g. using project sites to post project updates, collect information via surveys and provide opportunities for community feedback through discussion boards.
  • Online collaborative workspaces for small teams, e.g. project teams, cross-departmental workgroups, etc. to share documents, ideas and calendars that can be accessed easily anywhere in the world.
  • To disseminate information via formal workspaces that manage documents through the use of version control and approval workflows, e.g. committee meeting papers. 
  • To broadcast information to Strathclyde special interest groups with DS accounts (login used for PEGASUS), e.g. blogs.
  • To create collaborative documents through wikis, e.g. policy documents.
  • To streamline and automate business processes through secure online forms and workflows that include vaildation and business logic, e.g. application forms that are routed for review and ranking.

 

How it's being used at Strathclyde

SharePoint is available to anyone who has a DS User Account (the login used for PEGASUS). For collaboration with individuals or groups external to the University limited access DS user accounts can be requested from help@strath.ac.uk

SharePoint provides a complementary service alongside other institutional systems such as the content management system t4, the VLE and PEGASUS. 

Examples of how SharePoint is currently being used include :

  • The RKES Portal managed by Research and Knowledge Exchange Services to centralise information for researchers in one place.
  • Committee sites to manage the documentation for senior University committee meetings
  • University Complaints Handling System
  • Human Resources are using SharePoint to streamline the recruitment process.
  • The Technology Innovation Centre is using SharePoint as its main project management and dissemination platform.
  • C-CAP, the University’s course and class approval system.
  • External Examiner Reporting.
  • Development and Training Gateway, where staff and students can find information about all the development and training opportunities available at Strathclyde.
  • The Centre for Sport and Recreation, Alumni and Development and RKES have all used SharePoint to collect complex data through secure online forms e.g. fitness assessments and grant applications.

Find out more about SharePoint and visit the University’s SharePoint Directory

 

 

 

 

Find out more about SharePoint.