Test & Protect

We may release to NHS Scotland Library entry and exit data in support of the Test & Protect service. The following privacy notice tells you more about this.

Privacy notice: Andersonian Library

Processing of Personal Data for Track & Trace


The Library turnstile systems record information from your Library card on when you enter and leave the premises. This can be linked to your student or staff record for a number of purposes.

However, for the health and safety of customers/visitors and staff in these premises and to support NHS Scotland’s efforts in tackling COVID-19, this information will be also now be used to enable NHS Scotland and statutory partners to contact you should you have been in the premises around the same time as someone who has tested positive for coronavirus. Contacting people who might have been exposed to the virus is an important step in stopping the spread.

1. Why do we need to provide this data?

As stated above, the purpose for which we are processing your personal data is to assist with NHS Scotland’s efforts in tackling the coronavirus public health epidemic. This will involve, when necessary, the sharing of information with NHS Scotland and statutory partners. Your data will not be used for any other purpose by them.

In order to assist in the containment of the virus, we will only share your data when it is requested directly by NHS Scotland and statutory partners.  This will only be in the unlikely event there is a cluster of coronavirus cases linked to the premises.

For further information on the NHS Scotland Test and Protect strategy please visit the NHS website.

2. What data will we provide to NHS Scotland?

Along with the date and time of your arrival and departure from the Library, the University will supply the following personal data if applicable:

  • your name; and
  • contact telephone number. 

If you do not have a telephone number, we may provide:

  • a postal address; or
  • an email address.

3. What is our lawful basis for collecting this data?

Under data protection law, GDPR Article 6(1), we have a number of lawful bases that allow us to collect and process personal information. In this case, the lawful basis for processing your data is 'legitimate interests'.

Broadly speaking 'legitimate interests' means that we can process your personal information if we have a genuine and legitimate reason and we are not harming any of your rights and interests.

Our legitimate reason for processing your data is to assist with NHS Scotland’s Test and Protect strategy in relation to the coronavirus public health epidemic.

4. How long will we retain the data?

Your personal data will be retained only for the relevant purposes and will be held by us for no more than is necessary. Expired records are deleted regularly based on graduation and employment end dates.

All personal data will be held and disposed of in a safe and secure manner.

5. Your rights

As defined in the data protection law, GDPR Article(s) 12-23, you have the following rights (amongst others):

  • The right to be informed about the collection and use of your personal data. This is outlined above.
  • The right to rectification. If the information held is in any way incorrect, you can contact us and request that the information be rectified. 

In certain circumstances exemptions to these rights may apply.  Further information is available on the Information Commissioner’s Office website.

6. Do you have a complaint?

If you consider that your personal data has been misused or mishandled by us, you can raise this with us.

If you remain dissatisfied you can make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at: 

Information Commissioner’s Office
Wycliffe House
Water Lane

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.