Framework Agreements In Place

Framework Agreements

There are currently various National, Regional and Local Framework Agreements in place that have been negotiated by, or on behalf of, the University Procurement Services team.  Should you wish any additional information regarding framework agreements then please contact the UPS team. 

The Available Framework Agreements for Use contains details of the Framework Agreements available for the University to access. In addition, further information on some of the Framework Agreements can be found below. 

Should you have any additional requirements not covered by any of the agreements below please contact a member of the UPS team.

Index

These include: 

ICT  

Confidential Waste Disposal (shredding)

External Design Services

Mobile Phones

Multi Functional Devices (All in one photocopying, printing, scanners and faxes)

Postal and Courier Services

Safety Spectacles

Recruitment of Temporary, Interim & Permanent Staff Framework Agreements

Taxi Hire

Travel & Hotel Accommodation

Vehicle Hire

Water Cooler Contract

Events, Conferences & Media Production

Interpreting, Translation and Transcription Services

Audio Visual Equipment & Installations

Supply and Delivery of Laboratory Chemicals

Information and Communications Technology

ICT

For advice on requirements and where to buy, please email Maureen McMillan maureen.mcmillan@strath.ac.uk or Peter Cameron peter.cameron@strath.ac.uk.   

Disposal of IT and Computer Equipment

University contract information - http://www.strath.ac.uk/it/services/equipmentdisposal/

Availability of Software

Software available for download is accessable through pegasus within the Information Services area.

Details of framework agreements can be found on the Contracts Register

Please contact your Departmental/Faculty Computer Officer first for advice on products and specifications and to ensure you follow internal procedures prior to selection/ordering and further advice and assistance if required is available via Information Services staff. (Helpdesk ext.4000) and also on the Information Services web site.

Confidential Waste Disposal (Shredding).

Award of Contract for Confidential Waste Management Services

Please be advised that the University has recently awarded a new contract with Shredall Ltd. For any future confidential waste requirements could you please use them as the supplier. The link below will provide full details of the new contract.

Confidential Waste website

Any issues or further queries please contact Procurement.

confidential.waste@strath.ac.uk

External Design Services

The University currently has in-house facilities that provide design services, including the University Print Services and Development & Innovation’s Enhanced Web Development Service (EWDS).

If your requirement cannot be met in-house please contact Procurement: 

• Maureen McMillan, Procurement Co-ordinator, Email: maureen.mcmillan@strath.ac.uk Tel. 0141 548 4450
• Sharon Griffin, Deputy Head of Procurement, Email: sharon.grffin@strath.ac.uk Tel. 0141 548 2221

University PRINT SERVICES should be contacted in the first instance with regards to all design requirements. Where bespoke web development work and/or web hosting is required contact EWDS in the first instance.

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Mobile Phones.

IMPORTANT INFORMATION ABOUT PAYING EE INVOICES ON FMS

EE (Everything Everywhere) is currently available on the new Finance Management System (FMS) under supplier ID: 4001535 however please note that only monthly BILLS invoices can be paid via this supplier profile. 

Invoices for any EQUIPMENT, i.e. handsets, accessories and associated with these credit notes must be paid to a seperate EE supplier profile: EE EQUIPMENT with a supplier ID 4002139 

Failure to file invoices to the wrong EE profile will cause wrong allocation of funds at EE's side and by this your invoices will be marked as unpaid and chased up for payment.

The University network provider is EE

To request an order for a new and/or upgrade mobile to be placed, please email procurement.enquiries@strath.ac.uk

 To cancel a current contract please email procurement.enquiries@strath.ac.uk

All handsets that have been replaced with an upgraded phone and/or handsets from terminated contracts MUST be handed back to the Procurement Department:

Procurement Department, 40 George Street, Level 6 Suite GH654, Glasgow, G1 1QE

You should contact the supplier DIRECT for:

-  Account related issues

-  Handset issues

-  Billing issues

-  Lost/stolen/faulty handsets - MUST be reported direct to the supplier within 24 hours from the incident by the mobile phone user (who should be prepared to answer the specific questions about the mobile phone account), to comply with the terms and conditions of the insurance cover. 

To obtain technical assistance and advice on how to use your mobile phone, please contact the supplier on the above number in the first instance and refer to your mobile user guide.

To obtain IT assistance for smartphones providing an email facility, please contact IT Helpdesk, ext. 4000. 

All Mobile Devices - International use when travelling abroad

Please note that all Mobile users must buy a data roaming bundle if they wish to use their phone for connecting to the Internet while abroad. This is to avoid extremely high data charges which are incurred by users by using their devices abroad at the standard data roaming rates. 

Contact procurement.enquiries@strath.ac.uk if you wish to have a bundle activated. Please allow a minimum of 5 working days for your request to be processed.

It is the responsibility of the user to control the status of data used abroad as EE do not provide any alerts to notify the account holders when they reach the bundle limit and the user becomes then liable for any extra charges.

Therefore we strongly recommend that you use your device via the Wi-Fi mode whenever possible and only switch to network broadband when absolutely necessary.

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Multi Functional Devices (All in one photocopying, printing, scanners and faxes)

The University’s awarded supplier for Multi-Functional Devices (MFD) is Ricoh UK Ltd.

All new MFDs should be obtained via this supplier to ensure best value is obtained and the fleet is rationalised across campus.

The Ricoh agreement includes the provision of support, toner and the required MFD software.

Where a new device is required, please consult your faculty IT representative to ensure the most appropriate device is requested.

Further details can be obtained on request from procurement.enquiries@strath.ac.uk.

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Postal and Courier Services

The Univeristy is utilising the NEUPC Framework for Post, Courier and Internation Mail Services - Reference number: PMR2001NE. DHL Express Ltd provide the following courier services:

• 24/48/72 Hour Services
• International and Inbound Services
• Dangerous Goods Services
• International airmail

Please contact Amanda Bridge - amanda.bridge@dhl.com to set up a depatment account with DHL.

 INSURANCE

The rates from the courier companies offer only nominal cover (e.g. a partial refund of the service charge) against loss or damage and nothing whatsoever for consequential loss. It is therefore essential that separate and adequate insurance cover be taken out if a valuable item is being sent to any UK or Overseas destination.

This can be arranged under the University's Goods in Transit Policy by notifying the Finance Office (Accounts Section) of the nature and value of the goods, where they are being sent and the date(s) during which they will be in transit.

HAZARDOUS GOODS

It is strictly illegal to send certain classes of materials via the Royal Mail and normal courier service providers therefore Dangerous or Hazardous Substances must be sent via a specialist contractor - DHL Express Ltd.

Persons requiring to forward any unusual or hazardous goods or substances are recommended to seek advice from their Departmental Safety Convener and/or University Safety Services in the first instance.

If you have any further questions regarding courier services please contact maureen.mcmillan@strath.ac.uk 

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Safety Prescription Spectacles

Prescription Safety Spectacle Procedures

1. Uvex prescription form issued by supervisor/ line manager and given to employee. This is in 5 parts (back copy to be retained by University) if using the Paper Copy.  However, we recommend departments use the online Uvex portal to populate this information.  Please contact Procurement on procurement.enquiries@strath.ac.uk with your name, location, contact details and job title to gain access to this.

2. Form to be taken to Optical Express at St Enoch Centre (address below).  Eye test carried out and appropriate frame to be selected from range agreed by University.

3. Optician will complete form and return to Uvex for manufacture (back copy of form retained by optician).

4. Uvex cost the job and advise the department by email of the amount.

5. Department to receive authorisaton and if approved raise order number on Arco punchout site

6. Email order number to Uvex.

7. Safety spectacles will be manufactured by Uvex and completed spectacles will be returned direct to optician.  Optician will contact wearer and arrange appointment for final fitting and dispensing.

8. An invoice covering all costs of obtaining the safety spectacles will be submitted by Arco direct to the finance department.

A Suitable Lens Material for Wearers Application Must Be Specified –

• Polycarbonate – EN166F – Highest level of impact resistance (not suitable for tasks requiring goggles).
• CR39 – EN166S – Low level of impact protection.  Suitable for dust or splash protection.

Repairs

Frame repairs sent back to Uvex – copy of original form.

Opticians

Optical Express offer a free eye test and it is recommended to go to this optician.

• Optical Express, St. Enoch Centre, Glasgow, Tel: 0141 221 3939

Safety Spectacles Price List 2012/13  

For further information regarding procedures for ordering your prescription safety spectacles please contact your departmental supervisor or Brad Cooper on procurement.enquiries@strath.ac.uk  or telephone 0141 548 2270. Return to Index

Taxi Hire.

The current contract with Glasgow Taxis Ltd (formerly Glasgow Wide TOA) is used by all HE Institutions in the Glasgow area.  This is the only recommended Taxi Company to the University under a joint agreement with University of Glasgow and Glasgow Caledonian University.   This scheme provides the facility to set up departmental accounts with the supplier which are authorised using account names, pin numbers and passwords.  Full information is provided on the contract here:  Glasgow Taxis Ltd Agreement

Should you require further information please contact procurement.enquiries@strath.ac.uk

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Recruitment of Temporary, Interim & Permanent Staff Framework Agreements

Recruitment of Temporary, Interim & Permanent Staff Framework Agreements

Scottish Government Framework: Admin, Catering and Manual Staff Services South region (covers Glasgow)

Framework Reference: SP-18-013

Start Date: 13 April 2019

End Date: 12 April 2023

Supplier details for this framework SP-18-013

Scottish Government Framework: Interim IT Staff Services

Framework Reference: SP-18-015

Start Date: 13 April 2019

End Date: 12 April 2023

Supplier details for this framework SP-18-015

Scottish Government Framework: Interim Professional Staff Services- National

Framework Reference: SP-18-014

Start Date: 13 April 2019

End Date: 12 April 2023

Supplier Details for this framework SP-18-014

The Southern Universities Purchasing Consortium (SUPC) Framework: Temporary and Permanent Recruitment

Framework Reference: PFB4037 (Multi Lot)

Start date: 20^th May 2019

End Date: 19^th May 2022

Possible Extension: 19^th May 2023

Supplier Details for this framework PFB4037- separate attachment

Travel & Hotel Accomodation.

Should you have any travel requirements, please contact your Department Travel booker or Procurement coordinator who can arrange to book your this through a travel management company.

Hotels

Preferential rates are available from Key Travel. 

Key Travel Contact Details

Any enquiries please contact procurement.enquiries@strath.ac.uk

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Rail Travel

If you would like to be added onto the Scotrail Business Travel portal. Please email procurement.enquiries@strath.ac.uk asking to be set up.

Once your details have been forwarded onto the Scotrail Business Team, and you will shortly receive an automated message from Scotrail with your login details and instructions for activating your account. Please allow 24hrs for this email to arrive. If you do not receive your email after this, please contact Procurement Enquiries.

Key Travel Documents

Key Travel Online User Guide

Vehicle Hire

A new inter-regional agreement for short-term vehicle hire was put in place by the English North West and North East Universities Purchasing Consortia and adopted as best value for money for the Scottish HE/FE sector by APUC in Nov 2012.   

GENERAL POINTS APPLICABLE TO ALL VEHICLE HIRES

Insurance:

It is absolutely essential that adequate insurance cover be taken out in respect of all vehicle hires.  As a general rule, it is recommended that cover s be purchased from the hiring company for all short-term hires i.e. up to 14 days.  Where a car is being hired for a longer period, it may be more economical to ask the Finance Office (Accounts Section) to add the vehicle temporarily to the University's Vehicle Insurance Policy.  All hiring company insurance policies carry an excess amount  and any damage incurred during the period of the hire will result in a charge to the department.  This is unlikely to be less than £100 and could be considerably more. There are also age restrictions on all drivers - usually 21 years.

Driving Licences:

Where a vehicle is being hired for the first time, the company will require sight of the driver(s) license(s) prior to release of the vehicle. This will not normally be necessary on repeat hires unless a different driver is involved and/or a previous driver has incurred Penalty Points for motoring offences. IMPORTANT: it is the legal responsibility of the driver to ensure that the hiring company is informed of any Penalty Points and/or changes to his/her licence. There is also a responsibility for the individual to inform their Head of Department and the Finance Office.

Important Update 08/06/15

Changes to the UK Driving Licence will be introduced on the 8^th June 2015; as a consequence, drivers are required to provide additional detail to Car Hire providers when arranging this service provision.  Further information on these changes can be found on the DVLA website :: https://www.gov.uk/government/news/driving-licence-changes

Enterprise have confirmed they will not be introducing driver checks for the first 3 months and only require the photo part of the licence to support car hire.   

Arnold Clark require the check-code or licence summary from the 8th June 2015-  full co-operation is required from any Driver requiring Arnold Clark Insurance. Please remember, if you are booking in advance, the driver will need to ensure that they supply Arnold Clark with a valid pass code i.e. a pass code initiated less than 72 hours prior to the start of the hire.

Inspection of Vehicles:

The paperwork delivered with each vehicle includes a condition diagram or checklist and this should identify all known damage. It is however recommended that the driver performs a thorough check as soon as possible after delivery. Any damage not appearing on the Report should be notified in writing to the company prior to finally accepting the hire.

Pricing and other information: The suppliers are as follows:

Arnold Clark - Account Number 9910288

Enterprise - Craig.laws@ehi.com 

Thrifty - Katheryn.williams@thrifty.co.uk

Purchase orders should be raised in FMS for all vehicle hire.

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Events, Conferences & Media Production

When a department has a requirement to organise events the following framework agreement should be considered in the first instance; 

Scottish Government Framework Agreement

Provision of Events & Video Production Services -  Valid Until 30th June 2021

This agreement provides services in the areas of event management, exhibition Management, and technical audio visual and video productions as below.

• Delivery of high quality professionally managed events;

• Maximising income generation opportunities through sponsorship provision;

• Responsibility and delivery of all project management tasks associated with the events including liaison with key stakeholders, Partners and staff where appropriate;

• Project manage the design, build and life cycle management of Collaborative Partner’s exhibition displays;

• To protect and enhance the Collaborative Partner’s brand and corporate image in large scale events;

• To assist in meeting Collaborative Partner’s exhibition objectives and opportunities;

• Ensure Corporate image is protected and maintained across all audio visual content (presentations, video, podcasts etc);

• Provide audio visual support services to key events and exhibitions either in a main contractor or sub-contractor role; and Professionally produced and delivered audio visual support;

• Programme development and production;

• Un-compressed fully digital non-linear on-line editing from a high definition format that delivers to the current BBC technical standards.

• Compressed off-line editing with editor;

• The provision of computer graphics for titles and captions from packages such as Adobe Creative suite;

• 3D or 2D effects and compositing; and

• Providing media production support at events and conferences.  

For further information or enquiries please contact procurement.enquiries@strath.ac.uk

Interpreting, Translation & Transcription Services

Interpreting, Translation and Transcription Services

The Scottish Government framework for the Provision of Interpreting, Translation and Transcription services should be considered if a user has a requirement for these services. Framework reference: SP-21-001. Expires 11^th November 2025.

The Framework Agreement covers the provision of:

• Interpreting (face-to-face, remote video and telephone) – from English into a wide range of spoken languages and dialect and from those languages and dialect into English or other languages as requested by framework public bodies.
• Translation and transcription services - from English into a wide range of spoken languages and from those languages into English or other languages as requested by framework public bodies including:
• text to braille – or other tactile or touch formats
• speech (audio) to text including tape recordings and other electronic media, audio
• video to text
• text to speech (audio) – including tape recordings and other electronic media, audio and video

The framework does not cover British Sign Language or English to English transcription.

Calling Off Framework

Users can direct award to the first ranked supplier. If this supplier is unable to fulfil the requirement, users should contact other suppliers on framework, working down the rank.

Suppliers

Audio Visual Equipment and Installations

Audio Visual Equipment and Installations

For advice and equipment requests please contact the University Learning Spaces Support Manager.  The following framework agreement should be considered in the first instance.  

The APUC Framework Agreement for the Supply, Design & Installation of Energy Efficient Audio-Visual Equpment

Ref: AV1017 AP Valid until October 2020

The call off mechanism is by direct award to Mediascape Ltd, by desktop calculator or by mini competition.  Please contact procurement.enquiries@strath.ac.uk for further informaiton.

The University has awarded the contract for Supply and Delivery of Laboratory Chemicals to – - Fluorochem Limited for Lot 1 Deuterated Solvents - Fisher Scientific UK Ltd for Lot 3 General Chemicals and Solvents

This contract is available through these suppliers on FMS Punch-Out. The pricing schedules submitted at the tender process are available from Procurement. For any future Laboratory Chemicals requirements could you please use them as the supplier. Any issues or further questions please contract Procurement - maureen.mcmillan@strath.ac.uk or procurement.enquiries@strath.ac.uk

Lot 1 Deuterated Solvents - Fluorochem Limited

This includes –

• Acetone (deut)
• Benzene (deut)
• Deuterated Chloroform
• Di-methylsulphoxide (deut)
• Oxide (deut)
• Tetra Hydrafuran (deut)

Lot 3 General Chemicals and Solvents - Fisher Scientific UK Ltd

 This includes but is not limited to –

• Acetone
• Ethanol
• Acetonitrile
• Ethyl Acetate
• Diethyl ether
• Hexane hplc
• Isopropyl alcohol
• Methanol
• Methylene Chloride
• 40/60 Pet Ether
• Acetonitrile HPLC
• Sodium Chloride

 Please note cut of time for next day orders with Fisher Scientific is 2pm the day before.