Under the Data Protection Act (1998), individuals (“data subjects”) have a right to know what data is held about them by the University and to access their personal data. In order to exercise this right an individual must submit a “Subject Access Request” (SAR).
- All requests must be made in writing. The easiest way to ensure you have provided all the necessary documentation and information to process your request is to complete the University's standard Subject Access Request Form.
- If you are looking for specific information and/or you know where in the University the information you are interested in is likely to be held e.g. a specific academic department/HR department etc then please state this clearly on the form.
- You must also provide a copy of an official form of identification, for example passport or driver’s licence.
- The University has the right to charge a £10 fee. A cheque, made payable to the University of Strathclyde, must be sent along with the other documentation.
- All documentation must be sent to the Information Governance Unit, Room 2.61, McCance Building, University of Strathclyde, 16 Richmond Street, G1 1XQ
- The University will handle your request in the strictest confidence. Authorised staff in relevant departments/service areas will be contacted to locate and retrieve the required information. This will then be passed to the Information Governance Unit to prepare for release as appropriate. SAR requests are handled on a strictly ‘need-to-know’ basis.
- University has 40 calendar days, from the receipt of all documentation, to process the request.
- Depending on the volume and type of information held the response will often be sent to you in hard copy by recorded delivery.
If you wish to request information which is not about you then this would come under the Freedom of Information (Scotland) Act. Please see our FOI webpages for more information.
Please note that you can only request your own personal data the Data Protection Act. You cannot request information about another individual under a Subject Access Request unless you are authorised to act on behalf of the data subject and can provide evidence to this effect.
If you have any queries about submitting a SAR please contact firstname.lastname@example.org or phone 0141 548 3217.
- All requests must be made in writing. The easiest way to ensure you have provided all the necessary documentation and information to process your request is to complete the University's standard Subject Access CCTV Form v2.0
- You must provide evidence of your identity such as a photocopy of your University staff/student card, or the identity section of your passport or driving licence.
- A recent photograph of you is also required to enable the University to conduct a search.
- You will be asked to specify details of the camera location, time and date footage was recorded as well as a general description of your appearance, clothing etc at the time the image was recorded.
A fee of £10 will be charged to handle your request.