Conferences & Events
Meet with confidence

Meet with confidence at the Technology & Innovation Centre

From 1 September 2021, conferencing spaces in the Technology and Innovation Centre will once again be open to welcome event organisers and delegates.

We understand that it will take time to feel comfortable meeting face-to-face again, so we’re starting gradually too.  We’re on this journey of discovery together, and we understand how important it is that your delegates feel safe and comfortable.

You can read about the measures we have put in place to ensure the health, safety and wellbeing of delegates, staff, visitors and other building users in our Safe Meetings and Events Policy.

Before you arrive

Around 1 in 3 people with COVID19 do not show symptoms and can spread the virus to others without knowing.

The Scottish Government recommends that everyone carry out tests using a lateral flow device twice a week, and we would encourage you to test yourself before attending an event at the Technology and Innovation Centre.

 

the technology and innovation centre in the sunshine

When you arrive

You’ll see signage as you enter and throughout the building, telling you the safety measures in place. We won’t take your temperature, but we do ask you not to enter the building if you’re experiencing any of these symptoms: 

  • continuous cough 
  • high temperature 
  • shortness of breath 
  • loss of taste or sense of smell

The main entrance at 99 George Street is clearly marked. We may also use an alternative entrance further along George Street, to avoid congestion at peak times. Your event organiser will let you know in advance where to enter the building, and we’ll have signage and staff in place to keep you right on the day.

Your organiser might let you know in advance when you should arrive at TIC. If you arrive earlier or later, you may be asked to wait outside before gaining entry to the venue, to avoid congestion at peak times. 

In line with Scottish Government guidance, face coverings must be worn in all areas of our venue, including our Conference Rooms and Auditoria (unless you’re exempt).  They can be removed when you're eating or drinking, whether you're seated or standing.

In busy areas, there are one-way systems in operation to help you get to/from your meeting room as quickly and easily as possible. These routes are clearly marked with signage, and our staff will be on-hand to assist as required. 

The importance of good hand hygiene is promoted throughout the venue. You’ll find hand sanitiser available as soon as you enter, and throughout the building.   

Although we encourage you to use the stairs if you can, our passenger lifts are available – please remember to keep your distance and wait for a quieter lift at busy times. You’ll see a clearly designated waiting area as you enter on Level 2.

 We're Good to Go logo

Signage on the foyer of the Technology & Innovation centre displaying distancing information

 

Keeping your distance

It’s important to us that you feel comfortable. As of 1 September 2021, we’re operating with 1m distancing in conference spaces, and continuing with 2m distancing at points of entry/exit and in corridors. Capacities in all of our spaces have been adjusted in line with this policy. In our Auditoria, seats you can use will be clearly indicated. 

Signage throughout the venue will remind you of the importance of physical distancing, and will clearly indicate the distance required within each area. One-way routes in busy areas are clearly marked. In quieter shared spaces, signage will ask you to Keep Left or Give Way. 

Our staff will be visible at all times, and will pro-actively supervise physical distancing in shared spaces during peak periods – arrival, breaks and departure – by implementing one-way routes and managing any queues. 

Where possible, we’ll encourage you to use our single occupancy, gender-neutral and accessible toilets. Please remember to keep your distance in toilet facilities which support mulitple occupancy - our staff may manage access at peak times.

TIC's Main Auditorium with physical distance measures

Eating and drinking 

Our menu will be limited at first and will gradually expand in line with Government advice and customer demand.

Service will be from a designated, staffed point in the foyer. In/out routes will be clearly indicated, and hand sanitiser will be available at all times.

We’ll use freshly-washed crockery, glassware and wrapped cutlery. All items will either be served to you by a member of staff or individually packaged.

On busier days, we’ll stagger break times to ensure Foyers don’t become too busy. At larger events, we’ll have multiple service points to make sure you’re served quickly.

If you’ve notified the organiser of a specific dietary requirement, your meal will be clearly labelled with the diet and, if you have provided it, your name.

 

A catering station on the foyer of the Technology & Innovation Centre with safety screen and hand sanitiser

Here to keep you safe

Members of the Conferencing & Events team are available throughout the building – at the main Reception desk, in the Foyers on Levels 2 & 3. Perspex screens will be in place, and staff will wear a face covering whenever they’re working ‘on the floor’.

All members of the team have completed a detailed training programme covering the measures we’ve introduced to keep delegates safe and have been involved in the process of revising our risk assessments and standard operating procedures.

The University has a rigorous regular cleaning schedule in place - all conference spaces and toilets are cleaned overnight, and colleagues from the Cleaning team are on duty until 18:00 each day. Conferencing & Events staff will sanitise hard surfaces, audio-visual equipment and high-touch points, such as door handles/finger plates, phones, lecterns, armrests, once room set-up is complete. The room will be locked until it is next in use. 

The team will be 'on the floor' constantly while spaces are in use.  Their duties will include regular sanitisation of high-touch points, such as door handles, banisters, lift call points - at least hourly, and more frequently during peak periods. 

Four members of the Conferencing and Events Team stand outside the Technology and Innovation Centre

Test & Protect

Before you visit, we recommend that you download the Protect Scotland app. It will alert you if you have been in close contact with another app user who tests positive for COVID19. If you test positive, it can help in determining contacts that you may have otherwise missed, while keeping your information private and anonymous. 

On the day of the event, it's really important that you check in and out of the venue using the Scottish Government’s Check In Scotland app or web service. A QR code will be available at your event’s registration desk or within your Conference Room. 

NHS Scotland Test & Protect uses data from Check In Scotland and the Protect Scotland app to determine whether close contacts of anyone who has tested positive for COVID19 need to self-isolate. Have a look at the Check In Scotland privacy policy to learn more about how your data will be used and stored.

If you’re concerned that you’ve developed symptoms of COVID19 while you’re with us, you should let the organiser know as soon you can. We’ll isolate you from other delegates and get you home or back to your accommodation as quickly as possible. 

You can read about the measures we have put in place to ensure the health, safety and wellbeing of delegates, staff, visitors and other building users in our Safe Meetings and Events Policy.

Remember that our team is there to keep you safe and well-informed.  Please don’t be afraid to ask a question or raise a concern - we’re here to help!

Protect Scotland app logo