General guidance
The General Principle to be adopted is that costs for any staff who have been/or will be employed to work directly on a Research project should be directly charged to the project and included under the heading of Directly Incurred.
Academic staff who are already employed by the University should be entered as Directly Allocated (as the University has not chosen to adopt the policy of keeping timesheets for Academic staff).
Technicians can be treated in a number of ways - please refer to the Guidance below. Note that all Science and Engineering departments should at least include a charge for pool General technical support.
Other Support Staff (for example, department secretarial and administration staff) who are already employed by the University will have been included in the calculation of the Indirect Rate for the University and should not, therefore, be separately charged separately to funders who fund on a percentage fEC basis.
Technicians
Types of Technician:
- Technician employed in any department to work directly on a project - fixed contract (Contract)
- Technician employed generally in Science and Engineering departments - can be identified and recharged in whole or part to Research project(s) (Established)
- Technician employed generally in Science and Engineering departments - providing general technical support to Research projects (General Technical Support - Lab)
For example: Stores, Safety, Chief Technician/Superintendent, Waste Disposal, IT Support, General Maintenance - Technician employed generally in non-Science and Engineering departments
Type | Category | Inclusion in Je-S | Inclusion in costing form | Notes |
---|---|---|---|---|
1 | Directly incurred | Yes, under staff costs | Yes, under staff costs as Contract | Salary costs will be charged directly to the project. |
2A | Directly incurred | Yes, under staff costs | Yes, under staff costs | Although this is allowable under fEC, timesheets must be kept for these staff and their salary chargeability changed. This is not the recommended approach. |
2B | Directly allocated | Yes, other directly allocated costs, shared staff costs | Yes, under staff costs | Salary costs will be recharged to the project quarterly on basis of fEC Application. Je-S requires justification for this resource. |
3 | Directly allocated | Yes, other directly allocated costs, shared staff costs | Will be calculated automatically | Estimated costs will be recharged to project on a £ per FTE (full time equivalent) rate. The justification of resources (JoR) should read: "In addition, we seek a £x contribution to general infrastructure support". |
4 | Not applicable | No | No | Costs will have been included in the calculation of the Estates rate. |