Guidance on 900 activity
The 900 activity is used when raising sales invoices in two circumstances:
- the budget has already been allocated
- the income has not yet been received
In these instances, the sub-project does not need to receive payment before expenditure can take place. The invoice for the income should not also be available to spend so is credited to the 900 activity which is then excluded from the Budget Statement
The invoice for the income should not be available to spend so is credited to the 900 activity which is then excluded from the Budget Statement. A monthly process takes place to allocate invoices paid during the previous month to activity 470 (consumables).
You should always use activity code 900 when raising a Knowledge Exchange (KE) invoice.
The GL Enquiry - Activity 900 report is available under the Sales Reports folder (for those with access to that folder) to show the sales invoices that have been raised against the 900 activity.
Please note that this report is for information only and does not mean that this income is available to spend.
Where all of the income due has been received and transferred to the relevant activity (for KE this is normally 470), the overall balance on the 900 report will show as 0.