Research FAQs Main Text

1 - How do I get an up-to-date budget balance for my research contract?

 

 

  • Budget balance updates are provided monthly via your budget statement.  During the intervening period, an up-to-date balance together with sight of the transactions processed can be viewed on the Financial Information System (FIS).

     

2 - Why will Finance Office not open a research account for me?

  • It is a requirement of the University Court that all applications for research grants are processed by Research & Innovation (R&I).  This ensures that the terms and conditions of an award are understood before the University accepts and is bound by them.  

3 - How long will it take to open my new research contract account?

 

 

  • Once the research contract negotiation stage has been concluded, Research & Innovation (R&I) will pass details of the award to Finance Office - Research Contracts.  Once these details have been received, it generally takes 3-working days to have the account set up and budgets set.  An email confirming the account opening will be issued when complete.

     

4 - Can I order goods before the official start date of my research grant?

 

 

  • Research Council UK (RCUK) Awards -Yes you can order goods before the official start date, but they must be funded from another account (i.e. special fund, departmental overhead account).  This expenditure will then be transferred to your RCUK account when the grant officially starts.

     

  • Non-Research Council UK Awards - You may place an order before the official start date of your grant but the invoice must be dated after the start date.  Please ensure that your suppliers are aware of this and the relevant date.

     

5 - Can we vire (transfer budgets) between budget categories on grants?

 

 

  • Direct Cost Budgets - this is often possible but will depend upon the specific contract terms.  You should check the terms of the contract before submitting your virement request to Finance Office - Research Contracts.

     

  • Indirect Costs Budgets - these budgets are non-transferrable.

     

6 - Why has my budget disappeared?

 

 

  • When your research grant reaches its contracted end date, Finance Office - Research Contracts must clear the budgets.  This is to prevent any further expenditure against the account that could be disallowed by the funder.  Often relevant expenditure is still to be processed, and any invoices relating to this should be passed to the Research Contracts team for checking and approval.

7 - My contract is a "fixed price" contract, so what happens to any underspend when my contract completes?

  • The University of Strathclyde uses pFACT to cost its research contracts on a full economic cost (fEC) basis.  Any resulting underspend on a fixed price contract is allocated on the same basis as indirect costs.

Current splits for Established Staff, Estates and Indirect Costs

 

Research Contracts

 

 

ENG

SCI

HaSS

SBS

Established Staff

Department

25%

0%

0%

30%

 

Faculty

 75%

100%*

100%

70%

 

 

 

 

 

 

Estates

Faculty 

100%

100%

100% 

100% 

 

 

 

 

 

 

Indirect Costs

Department

25%

8%

0%

30%

 

Faculty 

75%

92%**

100%

70%

*Except responsibility codes 12431 where all income goes 100% to Department 

**Except responsibility codes 12431 and 12000 where all income goes 100% to Department