Careerhub privacy notice
The terms ‘We’, ‘Us’ ‘Our’ or ‘the University’ refer to the University of Strathclyde Careers Service, and to the University of Strathclyde as a whole. The term ‘You’ refers to students, and alumni of the University. The term ‘Marketing’ refers to any communication regarding the objectives or activities of the Careers Service.
The University of Strathclyde uses a secure third-party software application, CareerHub, to manage this vacancy portal. The University is the data controller and CareerHub is the data processor under data protection legislation.
Any enquiries regarding data protection should be made to the University’s Data Protection Officer at firstname.lastname@example.org.
What data do we collect and why?
We collect information including, but not limited to, name; phone number(s); email address(es); title; degree programme.
For current students, we collect this information directly from the University’s student record system as long as you remain a registered student at the University.
For alumni who have used the Careers Service during their period at University, we continue to hold data after graduation for a period of 18 months. During this time, if you choose to use the Careers Service, we will collect a personal email (non-university) address.
For alumni who have not used the Careers Service during their period at University, we collect this information from an online sign-up form.
For all users, we collect information about your engagement with MyCareerHub Strathclyde including but not limited to, logins; opportunities viewed; organisations viewed; questions asked
What do we do with the information?
We use the personal information collected to:
- Communicate with students and alumni about events which we believe may be of benefit to them in their career planning
- Offer careers services such as careers advice, careers information services, networking opportunities, employability and skills events and workshops, and exclusive experiences (like employer insight days);
- Survey students and alumni to process experiences and feedback in order to improve the services offered by the Careers Service;
- Invite you to events and process event registrations
- Provide you with access to part-time, internship and graduate opportunities
- Generate statistics and reports about use of the service in order to better understand demand and impact
We communicate with you via email, and MyCareerHub Strathclyde notifications. Those not subscribed to receive email will miss most of our event invitations and updates.
We store the information collected on a secure database, which is hosted on the cloud. Any information stored for the purposes of career support is held securely.
Legal basis for processing
Under data protection legislation we are required to identify our legal basis for processing. The legal basis for using your information is contract, public task and legitimate interests.
Sharing your information
We would never sell your data to third parties. Data would only be shared with third parties in exceptional circumstances, e.g. we are required to do so by law.
For student accounts, your data will be retained as long as you remain a student at the University and for 18 months thereafter.
For alumni accounts, your data will be retained for 18 months after your account expires. Alumni accounts are valid for 12 months in the first instance.
Under data protection legislation, you have a number of rights* including the right to:
- withdraw consent, at any time, where that is the lawful basis of our processing;
- access your personal data and obtain a copy, free of charge;
- rectify inaccuracies in personal data that we hold about you;
- erasure, that is have your details removed from systems that we use to process your personal data;
- restrict the processing in certain ways;
- obtain a portable copy of data you have given to us in a commonly used electronic form; and
- object to certain processing of your personal data by us.
*Please note that the ability to exercise these rights will vary and depend on the lawful basis under which the processing is being carried out.
Please contact email@example.com if you wish to exercise/enquire about any of these rights.
Right to Complain
If you wish to make a complaint about how we have handled your personal data, you can contact the Data Protection Officer at firstname.lastname@example.org.
If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you also have the right to complain to the Information Commissioner’s Office (https://ico.org.uk/concerns/).
For more information regarding your rights under data protection legislation, please visit the website of the Information Commissioner’s Office ico.org.uk.
Privacy notice last updated 21 January 2020