Expense Claims - FMS

The following information is intended to assist you in claiming for reimbursement of business expenses.

IMPORTANT UPDATE

The Management of Occupational Road Risks - MORR (Occupational Health and Safety Standard) has been approved by the University’s Statutory Advisory Committee for Safety and Occupational Health (SACSOH) following a stakeholder development and consultation process and came into effect on 16 November 2020.

This standard applies to all persons who may drive on behalf of the University for business purposes. This includes travelling to conferences, visiting host schools in relation to work placements, travel between University premises and persons travelling from home to a different (non-campus) location for work. The MORR Standard replaces the previous guidance note, Driving Safely at Work. 

The Standard and associated documents can be found by visiting the Safety, Health and Wellbeing webpages here. The Safety, Health and Wellbeing Team is available to support departments in the successful implementation of the Standard, and can be contacted by e-mailing safety@strath.ac.uk.    

The following list highlights some of the requirements that the MORR Standard introduces.

Overview

Following the introduction of the FMS finance system on 10 August 2015, expense claims for the following groups of staff and students should be submitted online:

Hard copy expense claims will no longer be accepted from these groups.

Non-staff and non-HaSS undergraduate students, who have not yet been granted access to FMS, should complete and then print the relevant expense claim form and submit it to Finance for upload to FMS.  Once uploaded, the claim will be workflowed within FMS to the relevant approver for authorisation before payment will be made. 

More detailed guidance is set out below.

 

Policy

All expenses claims, whether by staff, students or other parties, must be made in accordance with the University's  Expenses Policy .

As set out in the Policy, both the Claimant and Approver have a primary responsibility for ensuring that requests and claims fully accord with the Policy.

 

Expense Claims for Staff, Postgraduate Students and HaSS Undergraduate Students on courses that involve placements

The processing route for Expense Claims for Staff, Postgraduate Students and HaSS Undergraduate Students on courses that involve placements is as shown below:




Expense Claims for Undergraduate Students with no FMS access and non-University staff

The processing route for Expense Claims for Undergraduate Students with no FMS access and non-University staff is summarised below:

 

 

 

Please ensure you complete the claim form appropriate to your circumstances: