- Related
- FMS Knowledge Hub - Deadlines
- FMS Knowledge Hub - Standing Data
- FMS Knowledge Hub - Transactional Data
- FMS Knowledge Hub - Interim Processing Arrangements
- FMS - Support
- FMS - Currency
- FMS - Access Log-on
- FMS - Browsers
- FMS - Customers
- FMS - Expenses
- FMS - FIS
- FMS - Journals and Budget Transfers/Virements
- FMS - Pecos
- FMS - Petty Cash
- FMS - Products
- FMS - Purchase Cards
- FMS - Purchase Orders
- FMS - Purchase Invoices
- FMS - Goods Receipting
- FMS - Projects
- FMS - Reporting
- FMS - Requisitions
- FMS - Sales Orders
- FMS - Suppliers
- FMS - Users and Roles
- FMS - Alerts
- FMS - Student Placements
- FMS - Request for Payment
- FMS - PO Commitment Documents
- FMS - A to Z
- FMS - Guidance for Staff
- FMS - Updates
- FMS - Hints and Tips
- FMS - Common Error Messages
- Guidelines on FMS Hard Copy Document Retention
- FMS - Approver Guidance
- FMS - Mobile App for Tasks
- FMS - Substitutes
- FMS - Funds Check
- FMS - GL Posting String
- FMS - 900 Income
HR Policies
A full list of HR policies and procedures is kept on the Staff section of the University's website.
Applications are now welcome for the Cycle to Work Scheme.
General
Within some FMS screens, it is possible to carry out a check on the funds available prior to processing a transaction (e.g. requisitions).
When approving a transaction the system will flag if there are insufficient funds available and the approver can choose to Reject the transaction back to the originator with comments or approve the transaction (if satisfied that additional funds are in the process of being transferred to meet any funding shortfall).
How Funds Check Works
Different types of projects will require the funds check to be carried out in different ways. This is determined by the Budget Setting Level held against the Project. The various levels are noted below.
The system will automatically identify the correct method based on the sub project.
Regardless of the Budget Setting Level, Funds Check is always carried out at Activity level, not Account code level. For example, a Research project might have a remaining balance of £500 in Activity 470 (Consumables) and £100 in Activity 300 (Training) so a Funds Check carried out for a transaction being coded against Activity 300 for £200 will fail the Funds Check as there is not sufficient funding in the Budget for that Activity. It may be possible to prepare a virement to transfer funds from Activity 470 to Activity 300 (if this is permitted by the Funder).
Budget Setting Level Values
Value |
Code |
Notes |
---|---|---|
Project Life |
PL |
Used where the whole life budget should be taken into account and checked at the Project level (e.g. most Research projects) |
Project Year |
PY |
Used where the current year’s budget should be taken into account and checked at the Project level (e.g. some Estates projects) |
Sub Project Life |
SL |
Used where the whole life budget should be taken into account and checked at the Sub project level (e.g. most KE projects) |
Sub Project Year |
SY |
Used where the current year’s budget should be taken into account and checked at the Sub Project level (e.g. most General projects) |
Further information on how to carry out the Funds Check is included in the relevant training manual.