Student related codes requiring Student (AR) ID to be included
For certain student related account codes (fees, fees waivers, stipends – see full list below) it is a business requirement to be able to identify the student for all transactions. It is not possible to include the Student (AR) ID on the journal entry screen therefore where journals to these account codes are required the journal upload template, available from your Assistant Faculty Business Partner, must be used. The template includes instructions for use (see Notes sheet). The template has been sent to relevant users.
If you raise a journal (through the journal entry screen or via the template) which relates to the account codes listed below, which doesn’t include the Student (AR) ID, this will be rejected. You will receive a task informing you of this and the requirement to raise a replacement journal including the Student (AR) ID using the upload template.
When you receive such a task you must press the Acknowledge button to remove the task. See screen shot below. This will also remove the existing journal from workflow. The commitment relating to this journal will then be deleted.
List of account codes
| Account | Description |
|---|---|
| 1100 | Tuition Fees - Scotland and EU Undergraduate |
| 1101 | Tuition Fees - Scotland and EU Postgraduate - Teaching |
| 1102 | Tuition Fees - Scotland and EU Postgraduate - Research |
| 1105 | Tuition Fees - EU Undergraduate |
| 1106 | Tuition Fees - EU Postgraduate - Teaching |
| 1107 | Tuition Fees - EU Postgraduate - Research |
| 1110 | Tuition Fees - RUK Undergraduate |
| 1111 | Tuition Fees - RUK Postgraduate - Teaching |
| 1112 | Tuition Fees - RUK Postgraduate - Research |
| 1120 | Tuition Fees - Non-EU Undergraduate |
| 1121 | Tuition Fees - Non-EU Postgraduate - Teaching |
| 1122 | Tuition Fees - Non-EU Postgraduate - Research |
| 1170 | Tuition Fee Discounts |
| 1171 | Fee Waivers |
| 4313 | Payment of Tuition Fees - Research Contracts |
| 4314 | Payment of Tuition Fees - Research Studentship |
| 4315 | Payment of Tuition Fees - Other |
| 3103 | Student Scholarship - Stipend Only |