The University of Strathclyde is committed to transparency and to complying with its responsibilities under data protection legislation. This privacy notice sets out important information regarding how we will use your information and your rights under the legislation. It is important that you read this notice prior to providing your information.
The University of Strathclyde is a data controller under data protection legislation. Any enquiries regarding data protection should be made to the University’s Data Protection Officer at dataprotection@strath.ac.uk.
How we process your information
We will process identifiable information about you from the details you supply via your scholarship/bursary application form.
Purpose of the processing and legal basis
Once you have applied for a Strathclyde Sport scholarship/bursary, we will process the information on your application form and any supporting documents requested as part application process.
The University processes your personal data where it is necessary for legitimate interests including:
- Assessing your suitability for a scholarship/bursary
- Sharing it with the committee/review panel to determine your suitability
- Administering/managing the scholarship/bursary award
- Promotion of the scholarship/bursary
- Promotion of successful applicants’ achievements
Where it is necessary to process sensitive information, also known as special category data which may include details about your physical or mental health, we will seek your consent via the application form.
We will also seek additional consent to use photographs or video recordings of you.
Who we will share your data with
We may share information with the following:
- Academic Advisers to discuss academic flexibility
- The university’s Sports Union
- Alumni and Development Department within the university and student-specific donors
- Finance Department within the university to allow cheques to be raised for successful applicants
- Accommodation services within the university to allow grouping of successful applicants together in halls of residence
- Successful applicants’ achievements will be widely publicised via social media. This will involve use of personal data that will identify them.
Retention periods
We will retain your personal information for up to 10 years. This information helps support honorary memberships and recognition of past achievements for university purposes.
Your rights
You have the right to:
- Find out what personal data we process about you and obtain a copy of the data, free of charge within one month of your request. We may make a charge for additional copies of the same information;
- Ask us to correct inaccurate or incomplete data.
- Withdraw consent to process your personal data at any time, if you were asked for and provided consent (and where no other lawful basis for processing applies).
If you think we are acting unfairly or unlawfully you can:
- Object to the way we are using your data;
- Complain to the UK Information Commissioner’s Office.
Under certain conditions you also have the right to ask us to:
- Restrict the use of your data e.g. if you have raised issues about the accuracy or use of your personal data, until we have investigated and responded to your concerns;
- Erase your information or tell us to stop using it to make decisions about you;
- Comply with your wishes where you have previously agreed to us processing your data for a particular purpose and have withdrawn your consent to further processing