FMS - Purchase Invoices

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PURCHASE INVOICES - INFORMATION FOR SUPPLIERS

The instructions that have been sent to Suppliers in relation to sending invoices to the University can be found here.  

FREQUENTLY ASKED QUESTIONS

When should I use a Request for Payment form?

The Request for Payment form should only be used for suppliers who cannot process purchase orders or accept a Purchase Card.

What should I do when I receive an Invoice direct to the department for which a Purchase Order was raised?

Please ensure the PO number is recorded on the invoice (if it’s not please write it on), scan the invoice and send to fms-supplierinvoices@strath.ac.uk

What should I do when I receive an Invoice direct to the department for which a PO was not raised and the Supplier is not on FMS?

If a PO was not raised you should consider why this was the case for future reference as a PO should be raised wherever possible. However, a PO should not be raised retrospectively. Instead in this exceptional instance, please complete a Request for Payment form so that we can ensure that the invoice is paid on time.

What should I do when I receive an Invoice direct to the department for which a PO was not raised and the Supplier is on FMS?

If a PO was not raised you should consider why this was the case for future reference. If the Supplier is on FMS there should be no reason why a PO should not be raised in future. However, a PO should not be raised retrospectively. Instead in this exceptional  instance, please ensure the full charge code (including Account and Product) is recorded on the invoice, scan the invoice and send to fms-supplierinvoices@strath.ac.uk