Public Sector Policy and legislation dictates that goods, services and works must be bought where feasible through genuine and effective competition. In exceptional circumstances, an SSJ may be necessary where competition is deemed impractical
Examples include:
- Work of exceptional urgency caused by unforeseeable circumstances where competitive tendering would cause unacceptable delay e.g. after breakdown, storm, fire, H&S etc.
- The proposed supplier is the only one known to possess either the unique technical, intellectual or artistic capability required to deliver the goods or services and by default are unobtainable from any other source.
In these circumstances a Single Source Justification must be completed in respect of all orders exceeding £3000 (excluding VAT) where the proposed purchase is not being made under a recommended contract and where competitive offers are not or cannot be obtained.
Where the value of the proposed purchase exceeds £3,000 (ex VAT) the next stage is that the SSJ should be completed, signed by Head of Department and retained for Audit purposes.
If the value of the proposed purchase exceeds £25,000 (ex VAT) the next stage is that the SSJ should be completed, signed by Head of Department and will be routed to Head of Procurement for final review.
The new electronic process for completing and submitting an SSJ can be found on the Procurement Share Point site which sits under Estates Services. You will be required to log in with your DS user name and password to gain access to this site.
https://strath.sharepoint.com/sites/ssj/SitePages/Single%20Source%20Justification.aspx
Please follow the link to complete the Approver training:
Course: Single Source Justification (SSJ) (strath.ac.uk)
Any queries on the SSJ process should be directed towards procurement.enquiries@strath.ac.uk