Public Sector Policy and legislation dictates that goods, services and works must be bought where feasible through genuine and effective competition. In exceptional circumstances, an SSJ may be necessary where competition is deemed impractical.
Examples include:
- Work of exceptional urgency caused by unforeseeable circumstances where competitive tendering would cause unacceptable delay for example, after breakdown, storm, fire, H&S etc.
- The proposed supplier is the only one known to possess either the unique technical, intellectual or artistic capability required to deliver the goods or services and by default are unobtainable from any other source.
In these circumstances, an SSJ must be completed in respect of all orders exceeding £3,000 (excluding VAT) where the proposed purchase is not being made under a recommended contract and where competitive offers are not or cannot be obtained.
Where the value of the proposed purchase exceeds £3,000 (excluding VAT) the next stage is that the SSJ should be completed, signed by the Head of Department and retained for Audit purposes.
If the value of the proposed purchase exceeds £25,000 (excluding VAT) the next stage is that the SSJ should be completed, signed by the Head of Department and will be routed to the Head of Procurement for final review.
The new electronic process for completing and submitting an SSJ can be found on the Procurement Share Point site which sits under Estates Services. You will be required to log in with your DS username and password to gain access to this site.
Watch Single Source Approvers presentation on YouTube.
Training
Please follow the link to complete the Approver training:
Any queries on the SSJ process should be directed towards procurement.enquiries@strath.ac.uk.