Procurement Guidance

Summary

In order to assist those undertaking procurement within the University, this section of the Procurement website pulls together various items of procurement guidance.

Procurement Services Awareness Training

Online Procurement Awareness Training 

The principal guidance found within the Procurement Awareness training, collates the various rules applicable to the procuring and purchasing of goods, works and services for the University; these include:

• Legislation
• The University's Ordering procedures
• Elements of best practice.

 Compliance with this guidance is expected from all staff within the University.

This training compromises of two-parts

1. A short video on Procurement Services
2. A multiple-choice knowledge quiz to be completed after watching video

To complete the Online Procurement Awareness Training, use your DS Login details, and type in the enrolment key below when prompted:

"procurement2021"

• Procurement Awareness Training (PowerPoint) - Presentation Slides
• Quick Reference Guide (Word doc) - Please refer to this Guide for assistance when you have a purchasing requirement.
• Request for Procurement Action Form (Word doc)  - For all requirements over £24,999, please complete this form and send it to procurement.enquiries@strath.ac.uk.   
• Single Source Justification - Must be completed in respect of any order exceeding £3000 (exc VAT) where:

                         1. The proposed purchase is not being made under a Recommended Contract AND:

                         2. Competitive offers are not being obtained.

• Quick Quote Guidance (Works Only) (pdf) and Works Process Flow (pdf) - The link to the guidance shall be considered for works procurement only. This guidance is intended for use by Departments and University Procurement when considering the most appropriate route for works. Please note this may only be considered for works under £2,000,000.

If the value of the intended purchase exceeds £25,000, the SSJ must also be reviewed by the Head of Procurement.

• Purchasing Card - Information and guidance regarding Purchasing Cards can be found on the Finance webpage.

• Sold Note - To be used for the sales of goods from the University. Includes terms and conditions.

• Low Value Invitation to Quote Template (Word doc) - A template for a low value (up to £25k) Invitation to Quote can be found here.

The Scottish Government has issued a Procurement Journey, which the University Procurement team uses as guidance when conducting high value tenders, and for information on the various pieces of Procurement Legislation and Regulation. If you would like more information on this guidance, please follow the below link to take you to the Procurement Journey. Otherwise, for all procurement queries, please get in touch with us via procurement.enquiries@strath.ac.uk.

https://www.procurementjourney.scot/