Exhibitors/ Courier Delivery Address: SWG3, 100 Eastvale Place Glasgow G3 8QG 

Exhibitors may get access to the venue to set up their stands from:

Tuesday Exhibitors:

Exhibitor/Courier ACCESS TO SET UP: 9am to 10.30am
Stands must be READY FOR: 10.45am
Stands can BREAK DOWN FROM: 4.05pm
Stands must be REMOVED FROM VENUE BY: 5.30pm

Wednesday Exhibitors:

Exhibitor/Courier ACCESS TO SET UP: 9am to 10.30am
Stands must be READY FOR: 10.45am
Stands can BREAK DOWN FROM: 4.05pm
Stands must be REMOVED FROM VENUE BY: 5.30pm

Exhibitors with two-day packages:

Tuesday:

Exhibitor/Courier ACCESS TO SET UP: 9am to 10.30am
Stands must be READY FOR: 10.45am

Wednesday:

Stands can BREAK DOWN FROM: 4.05pm
Stands must be REMOVED FROM VENUE BY: 5.30pm

You DO NOT have to break down your stand on Tuesday. Exhibitor items and stands can be left overnight at their own risk. We do not advise leaving electronics or anything of great value overnight. Please be at your stand on Wednesday no later than 10.30am. Stands must be removed from venue by 5.30pm on Wednesday 30th September.

Exhibitors are reminded that they have a responsibility to ensure the safety of everyone involved during the load-in, whilst attending their stands during the event and during the load-out. To this end, it is essential that exhibitors assess and manage any risks to which Careers Service/SWG3 staff, contractors, and members of the public could be exposed.

PLEASE NOTE, IF YOUR STAND EXCEEDS THE ABOVE SPACE ALLOCATED TO YOU, WE RESERVE THE RIGHT TO ASK EXHIBITORS TO BREAKDOWN/ REMOVE ANY EXHIBITOR PRODUCTS THAT EXCEED THE SPACE.

On Health & Safety grounds removal & breakdown of goods/stands should not commence until after the Fair has closed to the public at 4pm or the event organiser says it is safe to do so.

Collections: 

Tuesday Exhibitors: All exhibitor stands must be cleared and collected by 5.30pm on Tuesday 29th September. These CANNOT be left overnight. Please ensure your materials are packaged up and marked correctly for your couriers to find easily. It is not the organisers or venues responsibility to ensure these are packaged and collected correctly. 

Wednesday Exhibitors: All exhibitor stands must be cleared and collected by 5.30pm on Wednesday 30th September. These CANNOT be left overnight. Please ensure your materials are packaged up and marked correctly for your couriers to find easily. It is not the organisers or venues responsibility to ensure these are packaged and collected correctly.

Two day Exhibitors: All exhibitor stands must be cleared and collected by 5.30pm on Wednesday 30th September. Exhibitor items and stands can be left overnight at their own risk. We do not advise leaving electronics or anything of great value overnight. All materials and stands must be collected on Wednesday 30th September. Please ensure your materials are packaged up and marked correctly for your couriers to find easily. It is not the organisers or venues responsibility to ensure these are packaged and collected correctly.

Please note, the venue and/or the organisers do not take any responsibility for any damages or loses to exhibitor stand, items, or materials. 

Couriers Delivering & Collecting stands can collect items via the load in area:

SWG3
100 Eastvale Place
Glasgow
G3 8QG 

Exhibitors are reminded that they have a responsibility to ensure the safety of everyone involved during the load-in, whilst attending their stands during the event and during the load-out. To this end, it is essential that exhibitors assess and manage any risks to which Careers Service/SWG3 staff, contractors, and members of the public could be exposed. Exhibitors should complete a Risk assessment prior to the fair and have access to this on the day they are exhibiting. 

This fair is held over two levels. Stairs and lifts are available in the venue.

Single Stand

• 1 table, seating available. The table measurements 6ft x 2ft
• Stand space 2.5m wide x 2.5m height
• Power access (if required)
• Wi-Fi will be available
• Includes 2 catering packages
• Table Linen is NOT Included in your stand package. 

Double stand

• 2 tables together , seating available. The table measurements are two 6ft x 2ft tables together
• Stand space 5m wide x 2.5m height
• Power access (if required)
• Wi-Fi will be available
• Includes up to 4 catering packages
• Table Linen is NOT Included in your stand package. 

Exhibitors are reminded that they have a responsibility to ensure the safety of everyone involved during the load-in, whilst attending their stands during the event and during the load-out. To this end, it is essential that exhibitors assess and manage any risks to which Careers Service/SWG3 staff, contractors, and members of the public could be exposed.

PLEASE NOTE, IF YOUR STAND EXCEEDS THE ABOVE SPACE ALLOCATED TO YOU, WE RESERVE THE RIGHT TO ASK EXHIBITORS TO BREAKDOWN/ REMOVE ANY EXHIBITOR PRODUCTS THAT EXCEED THE SPACE.

Deliveries can only be made on the day you are exhibiting. Items will not be received by the venue in advance.

Tuesday Exhibitors:

Delivering materials: All exhibitor stands can be delivered on Tuesday morning from 9am.

Collecting materials: All exhibitor stands must be cleared and collected by 5.30pm on Tuesday 29th September. 

Wednesday Exhibitors:

Delivering materials: All exhibitor stands can be delivered on Wednesday morning from 9am.

Collecting materials: All exhibitor stands must be cleared and collected by 5.30pm on Wednesday 30th September.

Two-Day Exhibitors: 

Delivering materials: All exhibitor stands can be delivered on Tuesday morning from 9am.

Collecting materials: All exhibitor stands must be cleared and collected by 5.30pm on Wednesday 30th September. 

Delivery & Collecting Information:

Delivery & Collecting address:
SWG3 
100 Eastvale Place
Glasgow
G3 8QG 

Please ensure all items being delivered / collected have your COMPANY NAME clearly on all items.

If you are using an external party to deliver and set up your stand it is YOUR responsibility to send that company all relevant information. We will not be replying to couriers, delivery companies etc giving details about individual stands. All information that couriers, delivery companies etc will need can be found in your exhibitor manual.

The SWG3 complex is located at 100 Eastvale Place, G3 8QG, in Glasgow's west end. There are a number of different ways to get here.

By public transport
The nearest subway station is Kelvinhall 
The nearest train station is Partick (also has subway station)

Both a 10-15min walk from the venue. 

By car
Metered street parking is available on Eastvale Place and Kelvinhaugh Street, with no charges on Saturdays or Sundays. Parking on-site can be arranged for accessible and Blue Badge customers ONLY — please email access@swg3.tv or call 0141 337 1731 to arrange in advance.

Each exhibitor must stick to the stand regulations below:

This fair is held over two levels. Stairs and lifts are available in the venue.

Single Stand

• 1 table, seating available. The table measurements 6ft x 2ft
• Stand space 2.5m wide x 2.5m height
• Power access (if required)
• Wi-Fi will be available
• Includes 2 catering packages
• Table Linen is NOT Included in your stand package. 
  
  

Double stand

• 2 tables together, seating available. The table measurements are two 6ft x 2ft tables. 
• Stand space 5m wide x 2.5m height
• Power access (if required)
• Wi-Fi will be available
• Includes up to 4 catering packages
• Table Linen is NOT Included in your stand package. 

Exhibitors are reminded that they have a responsibility to ensure the safety of everyone involved during the load-in, whilst attending their stands during the event and during the load-out. To this end, it is essential that exhibitors assess and manage any risks to which Careers Service/SWG3 staff, contractors, and members of the public could be exposed.

PLEASE NOTE, IF YOUR STAND EXCEEDS THE ABOVE SPACE ALLOCATED TO YOU, WE RESERVE THE RIGHT TO ASK EXHIBITORS TO BREAKDOWN/ REMOVE ANY EXHIBITOR PRODUCTS THAT EXCEED THE SPACE.

Delegate Numbers at stands

Single Stand Package –  no more than 3 representatives at the stand at the one time.

Double Stand Package –  no more than 4 representatives at the stand at the one time.

If you exceed these numbers on the day, delegates may be turned away. This is due to Health and Safety in this venue.

Giveaways/ company merchandise

With this event being an in-person fair, organisations are more than welcome to have giveaways/company merchandise on their tables and hand them out to attendees

Exhibitors are allowed to take photographs of their own stands only. You should not take any pictures/videos of your stand or surrounding areas with attendees or other exhibitors present without their permission.

The Organiser may take photographs, videos, or recordings of the Fair and use these for promotional purposes unless you have notified the Organiser in writing prior to the Fair. As this is a public event we cannot be held responsible for any unauthorised photographs taken by the public.

Fair security is important to us and we want to ensure you are prepared should you encounter disruptive behaviour during the event. Please follow the below instructions if you come across the following:

Attendees:

• using inappropriate language
• being disruptive, offensive or aggressive
• protesting

What to do:

Please inform a member of the fair staff immediately. Staff will be throughout the venue or at the enquiries desk (the stand you "sign in" at.)

Signing up to attend, candidates agree that the the Organiser reserves the right to stop attendees from entering and/or ask attendees to leave the In-person Fair if the Organiser, in its sole discretion, determines that their participation or behaviour creates disruption, offense or hinders the Fair or the enjoyment of the Fair content by other attendees.

Security will be present on the day also. 

Wi-Fi access is available throughout the venue free of charge. Full instructions on how to connect to the WI-FI will be provided to you upon arrival at the Fair.

Exhibitors should complete THEIR OWN company Risk assessment for attending events prior to the fair and should have access to this on the day they are exhibiting. We do not supply Risk Assessments to exhibitors as all companies do these differently.

Exhibitors are reminded that they have a responsibility to ensure the safety of everyone involved during the load-in, whilst attending their stands during the event and during the load-out. To this end, it is essential that exhibitors assess and manage any risks to which Careers Service/Platform staff, contractors and members of the public could be exposed.

• being struck by moving or falling objects (eg, during transportation of materials and equipment to and from car parks to the exhibition hall)
• security issues that may arise (e.g. protestors, aggravated attendees etc)
• contact with electricity (eg, from portable appliances, interactive displays, etc)
• slips, trips and falls (eg, due to trailing cables, boxes of literature, stand exhibits, etc)
• striking something fixed (eg, due to the positioning of furniture, spotlights, exhibits, literature stands, etc)
• contact with hot liquids/surfaces or hazardous substances (eg, hot drinks, cleaning materials, etc)

Prior to the opening of the exhibition, Careers Service and SWG3 staff will carry out a brief safety check on exhibitor stands. During this, they may ask to see a copy of the exhibitors' risk assessment, as mentioned above, and to discuss any issues arising.

The safety of exhibitors and the public attending the event is of the highest priority.

Who should you send to the Fair?

• above all, people who are interested in talking to students
• ideally, staff who have worked in your organisation for at least a year and know its culture and the opportunities which it can offer
• if you are recruiting for technical functions, there should be at least one person in your team who can speak to students about technical work. It is counter-productive if you cannot provide that information

What should representatives know?

• as a minimum they should have a thorough knowledge of your organisation's brochure and website
• as bright students will already have studied the brochure and website, it is helpful if representatives can answer additional questions
• representatives should have up-to-date information about anticipated vacancies and salaries
• representatives should be briefed on higher education qualifications and the Scottish education system. A wealth of information is available on the QAA's website

What do students want to know?

• the nature, number, and location of vacancies
• a typical working week for a research chemist/production engineer/investment analyst/etc
• major developments in your organisation
• what you are looking for in applications and interviews
• academic entry requirements
• in-service support for professional qualifications
• starting salaries and progression depending on qualifications on entry
• a realistic impression of life in your organisation

Speaking with International Students

As we anticipate that many of our international students will be attending the fair, please be prepared for questions around the Graduate Route Visa and the Skilled Worker Visa.  Also ensure that your representatives on the stand are aware of the legalities surrounding these and your own company’s policy on employing international students or can direct students to an appropriate person at your company.

Fire regulations 

If a fire alarm sounds, please treat it as genuine, and make your way to the nearest Fire Exits in a calm and orderly manner.

If you discover a fire, please inform a member of the venue staff or event staff immediately. 

There are multiple fire exists within this building which can be found on our floorplan. Please familiarise yourself with the fire exits (green running man signs) and follow these to exit the building. The Events team will assist in the building evacuation.

The Assembly point: TBC

Please wait in this area until you are informed by a fire safety officer that it is safe to re-enter the building.

All exhibitor representatives must adhere to the below Terms & Conditions:

(a) conduct themselves in such a manner as shall not, in our reasonable opinion cause nuisance, aggression, distress or disturbance to us or any other exhibitor or visitor at the Scottish Graduate Fair;

(b) conduct business only from stand;

(c) not infringe the rights of any third parties;

(d) not promote any items at the Fair that can be perceived as dangerous substances or materials, any materials which infringe the rights of any third parties, or any materials which are not customarily used at events such as the Scottish Graduate Fair;

(e) wear appropriate apparel at all times. The Organiser reserves the right to make determinations on appropriate apparel. Business or business casual attire is recommended. If you do not comply with the above obligations, The Organiser may (without limiting any other remedy) close your stand without any right of refund.

(f) Disruptive Conduct. You acknowledge and agree that the Organiser reserves the right to remove the Exhibitor from the Fair if the Organiser, in its sole discretion, determines that your participation or behaviour create a disruption or hinder the Fair or the enjoyment of the Fair content by other attendees.

(g) Booth Inspections. All stands will be inspected during the Fair and any exhibitor deviating from the rules must make modifications to its exhibitor space. If modifications are not made by the exhibitor, the Organiser reserves the right to remove the exhibitor from the Scottish Graduate Fair.

Payment can be made via card or Invoice.

Pay via Card:
If you are wishing to pay by credit/debit card please email finance@graduatefutures.org who will send you a WorldPay link to make the payment. Please cc’ in scottishgraduate-fair@strath.ac.uk address when asking for the WorldPay Link.

Pay via Invoice:
All invoicing is completed by our partners; AGCAS. All exhibitors will be invoiced for the fair in August. Please ensure you have them set up as a supplier on your finance system, if they are not, please email finance@graduatefutures.org to set this up straightaway. If you are wanting invoiced earlier than this, then please get in touch and we can arrange an invoice to be processed.

PO Numbers:
If your Finance Department requires PO numbers to be quoted on invoices, it is essential that you supply an electronic copy Purchase Order made out to AGCAS NOT University of Strathclyde.

Please provide the below address to your couriers.

SWG3
100 Eastvale Place
Glasgow
G3 8QG 

There is metered on-street parking on Kelvinhaugh Street and the surrounding streets leading up to the venue. The nearest car park is at Riverside Museum, which is a 10 minute walk away.

This fair will be open to the public during the following times: