Financial Systems

Core Financial System

The Financial Management System (FMS) is the new core financial system.  Further information can be found on the FMS Knowledge Hub.

Replacement of the Core Finance System

There will be no update of financial data on the Finance Information Server after 31st July 2015. However the system will continue to provide access to 20 years' worth of historical data (August 1995- July 2015).

The Finance Information System can be accessed by authorised users through the Pegasus portal.

 

Asset Management System

The University has implemented an Asset Management System which supports devolved, departmental control of assets and, in relation to research equipment, feeds details into the PURE system.

Further details can be found at the Asset Register page.

Departments should be aware that they must utilise this system to maintain asset records and should contact financial-systems@strath.ac.uk with any queries.   

Online Shop

The University of Strathclyde Online Shop (http://onlineshop.strath.ac.uk/) offers a convenient way of collecting debit and credit card income from the sale of goods, services, courses and events.  The ‘Help & Information’ tab on the left of the Shop’s Front Page explains the process of selling through the Shop.   

Given the costs and risks associated with cash handling, and the need to conform to Payment Card Industry data security standards (https://www.pcisecuritystandards.org/security_standards/), departments are strongly encouraged to consider the Online Shop for all income collection processes. 

This facility (through a commercial partner WPM Education) is widely used in UK Higher Education and the Strathclyde offering has, since 2010, established itself as one of the most effective when benchmarked with other universities across the sector.    

Payments to Students

Staff are reminded that all ad hoc, one-off payments to students should be made through the Online Student Payment System.  Any recurrent payments (i.e. spanning more than two consecutive months)  should be made through issue of a contract by Human Resources.