- Related
- FMS Knowledge Hub - Deadlines
- FMS Knowledge Hub - Standing Data
- FMS Knowledge Hub - Transactional Data
- FMS Knowledge Hub - Interim Processing Arrangements
- FMS - Support
- FMS - Currency
- FMS - Access Log-on
- FMS - Browsers
- FMS - Customers
- FMS - Expenses
- FMS - FIS
- FMS - Journals and Budget Transfers/Virements
- FMS - Pecos
- FMS - Petty Cash
- FMS - Products
- FMS - Purchase Cards
- FMS - Purchase Orders
- FMS - Purchase Invoices
- FMS - Goods Receipting
- FMS - Projects
- FMS - Reporting
- FMS - Requisitions
- FMS - Sales Orders
- FMS - Suppliers
- FMS - Users and Roles
- FMS - Alerts
- FMS - Student Placements
- FMS - Request for Payment
- FMS - PO Commitment Documents
- FMS - A to Z
- FMS - Guidance for Staff
- FMS - Updates
- FMS - Hints and Tips
- FMS - Common Error Messages
- Guidelines on FMS Hard Copy Document Retention
- FMS - Approver Guidance
- FMS - Mobile App for Tasks
- FMS - Substitutes
- FMS - Funds Check
- FMS - GL Posting String
- FMS - 900 Income
HR Policies
A full list of HR policies and procedures is kept on the Staff section of the University's website.
Applications are now welcome for the Cycle to Work Scheme.
BUSINESS PROCESS
The new process for claiming expenses can be found here:
FREQUENTLY ASKED QUESTIONS
Who approves expenses on FMS?
The Subproject Manager of the subproject where the expense line is being charged approves.
What is a Proxy?
A Proxy is an individual who is given access to initially input the expense claim details together with receipts onto FMS on behalf of one or more members of staff. The expense claim then routes to the claimant for review and then to the Subproject Manager for approval.
Can I amend an Expense claim once it’s in workflow?
No, expense claims can’t be changed once in workflow. You should perform a Workflow Enquiry to check where the claim is in workflow then contact the appropriate individual who has the task and ask them to reject the expense claim back to you. You can then open the rejected claim via your task list and amend as required and re-submit.
How do I view my historical Expense claims?
You can use the Workflow Enquiry screen for expense claims ensuring that you tick the historical box.
How do I view my department's Expense claims?
Prior permission from your Head of Department is required in order to obtain access to ‘Expenses enquiry – All’ within the Standard Dept Reports folder. This enables you to enquire on all expense claims within your Cost Centre.
Can I print out the Expense claim?
Yes, within the Expenses screen there is a Print Preview option which is available once the status of the expense claim has been changed to Ready and Saved. This opens a printable window to view and print.
What is the difference between mileage and petrol costs?
Mileage is specific to journeys using your own car. Petrol costs relate to car hire only.
I can’t find my Expense claim in the Workflow Enquiry?
Check if you have ticked both Active and Historical boxes in the workflow enquiry. If you still can’t find your expense claim then check if you have saved it in Draft (see Expenses Quick Guides – Retrieving Draft Expenses).
How do I delete an Expense claim?
See Expenses Quick Guides – Amending, Resubmitting and Closing Expenses
How do I resubmit a rejected Expense claim?
See Expenses Quick Guides – Amending, Resubmitting and Closing Expenses
TRAINING
Training Material on Expenses can be found at https://moss.strath.ac.uk/developmentandtraining/FMS/Pages/Expenses.aspx