Procurement Tool Kit & Documentation

There are various documents and procedures that may be required to be completed during the purchasing of Goods or Services. The documents, along with when they should be used, can be found below

  1. The proposed purchase is not being made under a Recommended Contract AND :
  2. Competitive offers are not being obtained.

If the value of the intended purchase exceeds £25,000, the SSJ must also be approved and countersigned by the Head of Purchasing.

The Scottish Government's Procurement Journey and its templates are used by the Procurement Team when carrying out a tendering exercise over £25k. There are 3 varying levels of the Procurement Journey toolkits available and these should be selected based on the spend and complexity of the commodity. Please follow the link below to the Procurement Journey;


  • Sold Note - To be used for the sales of goods from the University. Includes terms and conditions.
  • Purchasing Card - Information and guidance regarding Purchasing Cards, can be found on the Finance pages

Request for Procurement Action Form - This should be completed and returned to Procurement prior to any tendering exercise being undertaken


Fair Working Practices - Supplier's commitment to Fair Work Practices

Fair Work Practices - Evaluated Approach