Procedure For Buying Off Framework
How do I buy something if no Framework Agreement is in place?
The University procurement policy states that all procurement activities must be carried out in accordance with the Universities procedures and guidelines.
Should you have a requirement for goods or services which are not covered by a Framework Agreement then the following guidelines should be used to determine whether a purchase should be handled under the quotation or tender procedure, based on the proposed level of expenditure involved.
This total value must include:
- the actual value
- the proposed time period
- any additonal costs for maintenance, leasing, finance, and rental
THe follwoing table provides details on the procurement thresholds and the process which must be followed.
PROCUREMENT THRESHOLDS
|
Goods & Services Procurement Value |
Process |
|
Less than £3,000 |
No quotes required. |
|
£3,001 to £24,999 |
Minimum of 3 recorded quotations. |
|
£25,000 to £50,000 |
Quotation in consultation with UPS via Public Contracts Scotland |
|
Over £50,000 |
UPS carry out tender (note any tenders above £189,330 will be subject to the EU regulations) |
|
Works Procurement Value (ex VAT) |
Process |
|
Not exceeding £99,999 |
Minimum of 3 written quotations |
|
Above £100,000 - £2,000,000 |
Quick Quote in consultation with University Procurement
|
|
Above £2,000,000 |
Regulated procurement process which must be advertised on Public Contracts Scotland (PCS) tendering portal. |
|
Above £4,733,252 |
Tender following Procurement regulations |
For more details on new thresholds please click on this link New Thresholds .
Such activity must also comply with and/or satisfy the following:
- Value for money
- Genuine and fair competition
- Protection of the University's own terms and conditions
- An ethical code of practice
- Compliance with all UK and EU regulations in parallel with the University's Financial Regulations.