The purpose of a data access statement
A data access statement should direct the reader of a publication to underpinning data, or explain how underpinning data can be accessed. Researchers should include a data statement in their publications for the purposes of clarity and transparency and in accordance with the open data ethos advocated by UK Research and Innovation (UKRI), other research funders, and publishers.
Indeed 'even where there are no data associated with an article or the data are inaccessible' publications funded by UKRI must include a Data Access Statement (UKRI Open Access Policy, 2023).
Components of a data access statement
Data statements should outline:
- the data that underpins a publication/research;
- the source of the data (i.e. host repository and persistent link); and
- any access/use conditions (e.g. access, subject to completion of a non-disclosure agreement).
If data is restricted, the reason for the restriction should be intimated.
If there is no data underpinning the paper, a statement confirming this should be provided to aid transparency.
A Digital object identifier should be included in the statement.
Timing & locating a data access statement
Timing is important; data statements need to be prepared prior to final submission of publication. Researchers need to deposit their dataset in Pure and upon receipt of the dataset Digital object identifier they should draft their statement and include this in the most appropriate area of the publication.
Data statements are often located within the Acknowledgments section or Reference lists of papers however, this will vary, as it is dependent upon the publisher's editorial processes. Researchers should check the journal's data policy or contact us for advice.
Sample Data Access Statements
The table below provides some example data statements. These are only suggestive examples and must be tailored to suit each publication.
"All data underpinning this publication are openly available from the University of Strathclyde KnowledgeBase at http://doi.org/10.15129/a1234b56"