Procurement Guidance

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In order to assist those undertaking procurement within the University, this section of the Procurement website pulls together various items of procurement guidance.

The principal guidance can be found within the Procurement Awareness training, which collates the various rules applicable to purchasing in the University; these include legislation, the University's Ordering procedures and elements of best practice. Compliance with this guidance is expected from all staff within the University.

In addition, please refer to the below links for guidance and signposting when undertaking procurement activity in the University:

                         1. The proposed purchase is not being made under a Recommended Contract AND:

                         2. Competitive offers are not being obtained.

  • Quick Quote Guidance (Works Only) and Works Process Flow - The link to the guidance shall be considered for works procurement only. This guidance is intended for use by Departments and University Procurement when considering the most appropriate route for works. Please note this may only be considered for works under £2,000,000.

If the value of the intended purchase exceeds £25,000, the SSJ must also be reviewed by the Head of Procurement.


  • Purchasing Card - Information and guidance regarding Purchasing Cards can be found on the Finance webpage.
  • Sold Note - To be used for the sales of goods from the University. Includes terms and conditions.

The Scottish Government has issued a Procurement Journey, which the University Procurement team uses as guidance when conducting high value tenders, and for information on the various pieces of Procurement Legislation and Regulation. If you would like more information on this guidance, please follow the below link to take you to the Procurement Journey. Otherwise, for all procurement queries, please get in touch with us via