Frequently asked questions

Is there a deadline I need to submit my thesis for examination by?

Your thesis should be submitted no earlier than 2 months prior to the end of your Maximum Duration of Study.

Please liaise directly with your academic department and Supervisory Team to agree your submission date.

I am not ready to submit, but my Maximum Duration of Study is due to end. What do I do?

Please complete an Extension to Maximum form and submit this to your Supervisor for approval, before submitting to Student Business for Vice Dean approval.

Do I need a Thesis Submission Form?

No. As thesis submission is now handled on SharePoint the Thesis Submission Form is no longer required and will not be accepted by Student Business.

I am ready to submit my thesis for examination. How do I submit?

You will not have access to submit your thesis for examination on SharePoint until your Examination Committee has been approved by the Vice Dean. Please await an email from Student Business requesting you upload your thesis before attempting to submit online.

How do I access the PGR Management System?

The PGR Management System is on SharePoint. You should log in using your DS Username and Password. If you experience any access issues, please consult the Thesis Submission information and further FAQs. If you have exhausted these and still cannot access this, please contact IS Enquiries.

How many copies of my thesis for examination am I required to submit?

In line with the Code of Practice for Postgraduate Research Students, you are required to submit one electronic thesis through the PGR Management System on SharePoint. Should a member of your Committee request a physical copy of this, you will be required to submit a physical copy to Student Business.

I have uploaded my thesis for examination on SharePoint. Will I receive a confirmation email?

No, you will not receive a confirmation email when your thesis has been uploaded to SharePoint. You will receive a confirmation email when your upload has been approved by your Supervisor. Please do not submit multiple copies of your thesis as this can delay the examination process. Please contact Student Business if you experience any problems with this:

My Supervisor has told me to submit physical copies of my thesis for examination. What do I do?

Physical copies are only required if requested by a member of your Committee. All requests for physical copies should come through Student Business. Please do not submit physical copies of your thesis for examination unless Student Business have emailed you with a request to do so. Any copies submitted at the counter without proof of an email request from Student Business will not be accepted.

Where can I find information on printing physical copies of my thesis for examination?

  • For more information on the University’s printing services please see Student Printing.
  • For more information on recommended binders external to the University please see Thesis binders.

Where can I submit physical copies of my thesis for examination?

If you have received a request to submit a physical copy of your thesis for examination please submit this to Student Business via the Student Lifecycle Counter on the ground floor the McCance Building:

16 Richmond Street
Glasgow
G1 1XQ

The opening hours are:

  • Monday–Friday, 10:00–16:00

Please remember to bring proof of email.

I am not able to submit physical copies of my thesis in person or within the counter opening hours. How do I submit?

If you are unable to submit your thesis in person during the counter opening times, copies can be submitted by another person on your behalf or by post/courier to the address above.

I have submitted my thesis for examination. Am I still eligible for Council Tax discount/exemption?

No. Your full-time status ends at the time of submission and you are no longer eligible to receive this discount.

I am a Tier 4 student. Who do I contact for Visa advice related to thesis for examination submission?

Please contact the Internal Student Support Team:

Where do I find information about my Viva?

Viva arrangements are made within your academic department. Please contact your PGR Departmental Administrator for more information on the arrangements for your Viva examination. HASS students should contact the HASS Graduate School.

I have been given a minor corrections decision (to the satisfaction of the internal examiner only or full examining committee). What happens now?

Please liaise with the appropriate member(s) of your Committee/academic department if you have questions surrounding the requirements of your corrections.

I have completed my corrections. Do I need to upload my corrected thesis to SharePoint?

No. Please send any corrections to the relevant member(s) of your Committee.

I have completed my corrections. Can I submit my final thesis?

No. Please await an email from Student Business before attempting to upload your final thesis.

I have completed my corrections. Can I get an award letter?

No. Your department are required to confirm your corrections to Student Business by email. Provided Student Business have all the required information; your award is then sent to the Vice Dean for approval. You will only be able to obtain an award letter when your award has been approved by the Vice Dean and processed by Student Business.

How long does award approval take?

Award approval is at the discretion of the Vice Dean and therefore, Student Business cannot confirm how long this will take. However, awards are reviewed and approved by the Vice Dean on a regular basis. Student Business will usually process your award 2-3 days after your award has been approved by the Vice Dean, but processing times may vary depending on business needs.

I have been given a Resubmission decision. What happens now?

You will be required to resubmit your amended thesis on SharePoint on or before the date on the Examiner’s Report Form. The cost of resubmission is £70 and an invoice will be raised after submission.

I am ready to resubmit my thesis for examination. What do I do?

Please contact your academic department and Student Business before attempting to resubmit your thesis.

I have a tracked changes document with my resubmitted thesis. Can I upload more than one document to SharePoint?

No. You can only upload a single document to SharePoint. If you have a tracked changes document or any further documentation to fulfil the requirements of your resubmission, please either include this with the thesis file, or send a PDF copy of this to Student Business. We can then send this to your Committee on your behalf.

Is there any additional information on the thesis for examination process for members of staff of the University?

Academic staff members will require 2 External Examiners. The fee for submission for staff members is £130 (for the degree of Master) or £155 (for the degree of Doctor).

How many copies of my final thesis am I required to submit?

In line with the Code of Practice for Postgraduate Research Students you are required to submit one electronic copy and one hardbound copy of your final thesis.

My Supervisor has told me to submit my final thesis. What do I do?

Please do not submit your electronic or hardbound copy of your final thesis before Student Business has confirmed your award has been approved by the Vice Dean. You will receive this confirmation by email and this will contain information on how to upload your final thesis.

Where can I submit my final electronic thesis?

If you have received an email confirmation from Student Business, please submit your electronic thesis via SharePoint. This is the same process as submitting your thesis for examination, but please submit under ‘Final Thesis’ thesis type.

Can I get my final thesis printed at the University?

No, the University does not offer hardbound printing, but more information recommended bookbinders can be found on our thesis binders page.

Where can I submit my final hardbound thesis?

Please submit your final hardbound thesis to Student Business via the Student Lifecycle Counter on the ground floor the McCance Building:

16 Richmond Street
Glasgow
G1 1XQ

The opening hours are:

  • Monday–Friday, 10:00–16:00

I am not able to submit my final hardbound thesis in person or within the counter opening hours. How do I submit?

If you are unable to submit your thesis in person during the counter opening times, copies can be submitted by another person on your behalf or by post/courier to the address above.

Do I need to complete a Digital Licence Agreement?

A Digital Licence Agreement is required for all final thesis submissions. This is not required for thesis for examination submissions. The DLA should be completed and submitted on SharePoint.

I cannot access a Digital Licence Agreement on SharePoint. What do I do?

The DLA will only be available to you on SharePoint after your award has been approved by the Vice Dean. Please do not attempt to access this before you receive formal confirmation of your award. If you award has been approved and you are still having difficulty accessing this please contact Student Business at studentbusiness-pg@strath.ac.uk.

How do I restrict access to my thesis?

See Access Restrictions and Moratoriums. Queries regarding access restrictions should be directed to the Library Cataloguing team:

How should my final thesis be formatted?

Information on formatting your final thesis can be found in the Code of Practice for Postgraduate Research Students.

When will I receive my award letter?

Your award letter will be available on Pegasus when your award has been processed by Student Business. You cannot receive official confirmation of your award until your award has been approved by the Vice Dean and processed by Student Business.

When will I receive my Certificate?

You will receive your certificate after you have graduated. If graduating in person, you will receive your certificate at your graduation ceremony. If graduating in absentia, your certificate will be posted by standard post to your registered home address 2 – 4 weeks after all graduation ceremonies have taken place. If you would like to collect your certificate, rather than receiving it in the post, please contact:

What about Graduation?

In order to be eligible to graduate your award must be approved by the Vice Dean and processed by Student Business. Deadline for award approval will change for every graduation ceremony. Please contact Student Business to confirm this approval deadline:

Learn more about Graduation.

My question is not covered in any of the above. Who do I contact?

For further advice on the PGR thesis submission and examination process please contact Student Business: