External Examining of Taught Courses

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External Examiners are a key element of the University of Strathclyde’s quality framework, which aligns closely with the Quality Assurance Agency’s UK Quality Code for Higher Education, Assuring Standards And Quality, and in particular its UK Quality Code for Higher Education: Chapter B7 External Examining.

External Examiners are essential in ensuring that high quality teaching, learning and assessment are maintained and enhanced across all of our subject areas. Your contribution to the assessment processes ensures that we receive effective and practical evaluation of the academic standards on the University’s courses and, at the same time, enables a clear identification of areas of good practice.  We hope that you find the online reporting system easy to use, effective and efficient.

A robust process is in place to address any issues raised by External Examiners. 

Reports are received via the on-line Reporting System.  Our Education Quality and Policy Manager is responsible for reviewing all External Examiner reports.  Issues are shared with and responded to by Heads of Departments or Course Leaders.  Any serious concerns are drawn to the immediate attention of the Associate Deputy Principals (Education) and the relevant Vice-Dean (Academic) who ensure appropriate action is taken.   Reports (issues and good practice) and responses are considered by the Quality Assurance Committee of Senate, with a report to Senate on the outcomes.

If you have any queries please see the frequently asked questions below or contact external-examiners@strath.ac.uk.

How does the Department nominate an External Examiner?

The Department/School are responsible for sourcing an External Examiner. They should submit a nomination for a new examiner or an extension to an existing appointment via the University of Strathclyde’s External Examiners System.  This nomination then goes to the Dean, once the Dean’s approval has been given the appointments are sent to the Quality Assurance Committee (QAC) for final approval.

Once approved by QAC, confirmation of the appointment will be issued by email.  The Examiner will also be issued with a limited access account and will be asked to confirm their acceptance via the University of Strathclyde’s External Examiners System.

The full procedure is contained within Procedure and Guidelines for External Examiners of Taught Programmes.

For how long can an External Examiner hold an appointment?

An Examiner’s appointment is for 2 years in the first instance. An Examiner can then re-nominated for a further 2 years.  They can be re-nominated for a 5th year, but only in exceptional circumstances.

How does an External Examiner gain access to the University of Strathclyde’s External Examiners System?

When appointed, an External Examiner receives two emails from  IT Services <help@strath.ac.uk>, one with a username and one with a password.

To log on to the University of Strathclyde’s External Examiners System

  • You MUST prefix your username with ds\

e.g. if your username is abc12123 enter: ds\abc12123

If the emails from "IT Services <help@strath.ac.uk>" containing the username and password cannot be located, or login details have been forgotten, please contact external-examiners@strath.ac.uk.

How does a Departmental contact gain access to the University of Strathclyde’s External Examiners System?

Firstly you must have been given access to the University of Strathclyde’s External Examiners System by the External Examiner Administrator.  If you are unable to access the system please contact external-examiners@strath.ac.uk.

How does an External Examiner submit a report?

To submit a report, please go to University of Strathclyde External Examiners System where you will be prompted to login. Please enter ds\username followed by your password. 

Once logged in, please select the appropriate session from the Sites menu on the left hand side.  You will then see a link on the right hand side of the screen inviting you to 'Add a new examiner report'.  We recommend that you use Internet Explorer as your web browser when using the External Examiners system.

How does a department respond to an External Examiner’s report?

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Who should I contact if I am experiencing difficulties in logging on to the University of Strathclyde’s External Examiners System?

If you have already consulted the guidance provided but are still unable to log on to University of Strathclyde’s External Examiners System please contact IT Help at help@strath.ac.uk.

How do I find the date, time and venue of a Board?

The date, time and venue of Boards are set by individual Departments. You should contact the Department or School Administrator for details.

How do I claim expenses costs?

All travel costs within a reasonable cost will be met by the University of Strathclyde, these include rail, air, taxis, bus, and own vehicle travel (@ 0.40 per mile).

Please send a completed expenses form (see above) with all original receipts attached to the Department

What is the subsistence allowance?

The subsistence allowance is up to £15 for lunch and £25 for evening meal.

Should I book my own accommodation, and can the cost be claimed on expenses?

If accommodation is required you can either make a booking yourself or the Department/School can book on your behalf upon request, in line with what is deemed a reasonable cost.

Hotels close to the University include: 

 

How do I receive my External Examiner fee?

You must complete and send an Undertaken Duties Claim Form and proof of eligibility to work in the UK to the Department/School Administrator.

You must also have submitted your report via University of Strathclyde’s External Examiners System to enable us to process your fee.

How do I update my contact details?

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Who is eligible to be an External Examiner?

An External Examiner shall not:

Be a member of the University staff, nor have been employed by the University, nor have been a student of the University during the three year period immediately prior to appointment.

Normally have any contact with the University or students of the University that might compromise their impartiality; where, because there are few experts in a particular subject area, such links are unavoidable, the potential conflict of interest must be declared to the Faculty, and QAC by the Head of Department/ School at the time of nomination.