Information ServicesAccess to services by account type

Different types of user account get different access to our major services, as shown in the following tables.

If you have access to a service which contains shared resources, this doesn't necessarily mean you have access to every resource within that service. For example, i: drive, SharePoint, MyPlace, and Pegasus all contain shared resources which are shared with only specific users.

Staff, student & role accounts

Accounts for external users

Notes:

• If you are collaborating with an external partner, and you just need to share files with them through OneDrive, Sharepoint and Teams, then you don't need to get a user account created for them. Instead, simply ask them for their external email address, and share the files with that address, using the Microsoft 365 tools.
• If the external user needs access to more services than OneDrive, Sharepoint and Teams, then they may need a limited access or temp IT account. Limited access accounts should be used where possible, temp IT accounts only where strictly necessary. See table below for details.