Confidential Waste

Various departments within the University have a need for the removal and guaranteed secure destruction of confidential waste materials such as examination papers/scripts, personnel records, etc. This is carried out either by shredders installed in certain areas/departments or by employing an outside Service Provider.
Departments requiring confidential waste material destruction are advised to use the approved waste management contractor, Shredall, who provides monthly scheduled uplifts and on-site shredding.

Please note it is the responsibility of the Department to ensure that the confidential waste is stored securely before uplift. Paper must be stored separately to CDs, DVDs, tapes and discs etc.

To organise an uplift of full sacks, consoles or other storage units, you should prepare and request an uplift by filling in the details on Sharepoint Uplift Request Form.

Uplift requests should include the following information:

  • monthly scheduled uplift date (every first Tuesday of the month)
  • location of storage (including room number)
  • type and quantity of storage receptacles
  • University staff contact name and number

If you require more storage such as sacks and other types delivered, you can also request a delivery of new receptacles. You may have to complete an additional form. 

As part of this service it is possible to request lockable units in a variety of styles. These units can keep your confidential waste secure whilst enabling you to store it in an accessible location. 

The key features of this service are:

  • Confidential waste uplift is a centralised service with a single provider, Shredall
  • Confidential waste will be uplifted once per month on scheduled uplift days, which are on every first Tuesday of the month during normal business hours of 9am-5pm
  • University departments requiring uplifts should make a request for scheduled days using the Sharepoint Uplift Request Form
  • The cut-off for scheduled requests is Thursday 5pm prior to uplift days


Unexpected Ad-Hoc requests as well as any queries should be emailed to confidential.waste@strath.ac.uk

Recycling/ recovery route for confidential waste collected
The approved contractor has committed to recycle 100% of confidential paper waste collected and shredded, and to recover 100% of CDs, disks and electronic media through nominated incineration facilities.

Acceptable materials

Paper:

  • Office paper
  • Confidential paper
  • Envelopes
  • Carbon paper
  • Glossy paper
  • Letterheads
  • Magazines
  • Newspapers
  • Very thin cardboard
  • Stapled paper

Electronic Media:

  • Floppy disks
  • CDs
  • DVDs
  • Memory sticks
  • Video/audio cassettes

Unacceptable materials

  • Binders
  • Thick cardboard packaging
  • Cellophane magazine wrappings
  • Food
  • Plastic tags
  • Treasury tags
  • Paperclips
     

If special units/consoles are used to collect confidential waste paper it is important that paper is placed inside as flat as possible. Placing crumpled paper into these units can lead to them becoming blocked and prevent them from being used even though they may be empty.