Information Services Access to services by account type

Different types of user account get different access to our major services, as shown in the following tables.

Staff, student & role accounts

Services

Staff

Undergraduate

Postgraduate taught

Postgraduate research

Role account

Logon to public PC 

Yes

Yes

Yes

Yes

Yes

Email and OneDrive

Yes

Yes

Yes

Yes

Yes

H: drive (All users who have an H: drive can ask the Helpdesk for a larger quota)

 50 GB

2 GB 

2 GB

50 GB 

20 GB

I: drive

Yes

Yes 

Yes 

Yes 

Yes

Strathcloud (Shared resources If you have access to a service, this does not necessarily mean you have access to every resource within that service. For example, I: drive, Strathcloud, SharePoint, MyPlace, and Pegasus all contain shared resources which are shared with specific users.

Strathcloud has two types of account : "employee" (full access) and "client" (partial access).  As of Jan 2021, all new users are created as client accounts, and no new employee accounts are being issued : this is because the University recommends that Strathcloud users should transition to Office 365 (including OneDrive, Sharepoint and Teams).)

Employee or client 

Client 

Client 

Employee or client

Client

SharePoint (Shared resources If you have access to a service, this does not necessarily mean you have access to every resource within that service. For example, I: drive, Strathcloud, SharePoint, MyPlace, and Pegasus all contain shared resources which are shared with specific users.)

Yes

 Yes Yes

Yes

Yes

MyPlace (Shared resources If you have access to a service, this does not necessarily mean you have access to every resource within that service. For example, I: drive, Strathcloud, SharePoint, MyPlace, and Pegasus all contain shared resources which are shared with specific users.)

Yes

Yes

Yes

Yes

No

Pegasus (Shared resources If you have access to a service, this does not necessarily mean you have access to every resource within that service. For example, I: drive, Strathcloud, SharePoint, MyPlace, and Pegasus all contain shared resources which are shared with specific users.)

Yes

Yes

Yes

Yes

No

Electronic library
resources (Applies to most electronic library resources. Some specific resources have different rules on who can have access. Please note, students who are "pre-registered" or "completed" will not have access to most electronic library resources.)

Yes

Yes

Yes

Yes

No

Eduroam (Wifi)

Yes

Yes

Yes

Yes

Yes

Skype for Business

Yes

No

No

Yes

No

Zoom

Yes

Yes

Yes

Yes

No (Access can be granted on request)

VPN

 Yes Yes Yes Yes Yes

Power BI Pro

 Yes No No No No

Accounts for external users

Notes:

  • If you are collaborating with an external partner, and you just need to share files with them through OneDrive, Sharepoint and Teams, then you don't need to get a user account created for them. Instead, simply ask them for their external email address, and share the files with that address, using the Microsoft 365 tools.
  • If the external user needs access to more services than OneDrive, Sharepoint and Teams, then they may need a limited access or temp IT account. Limited access accounts should be used where possible, temp IT accounts only where strictly necessary. See table below for details.
Services

Temp IT
Access 

Limited
Access (Limited Access accounts can all access i: drive, Strathcloud, SharePoint, MyPlace, and Eduroam. Once logged in, the resources they actually see will depend on what has been shared with them.)

Logon to public PC

Yes

 Yes

Email and OneDrive

Yes

 No

H: drive (All users who have an H: drive can ask the Helpdesk for a larger quota)

20 GB

 No

I: drive (Shared resources If you have access to a service, this does not necessarily mean you have access to every resource within that service. For example, I: drive, Strathcloud, SharePoint, MyPlace, and Pegasus all contain shared resources which are shared with specific users.)

Yes

Yes

Strathcloud (Shared resources If you have access to a service, this does not necessarily mean you have access to every resource within that service. For example, I: drive, Strathcloud, SharePoint, MyPlace, and Pegasus all contain shared resources which are shared with specific users.

Strathcloud has two types of account : "employee" (full access) and "client" (partial access).  As of Jan 2021, all new users are created as client accounts, and no new employee accounts are being issued : this is because the University recommends that Strathcloud users should transition to Office 365 (including OneDrive, Sharepoint and Teams).)

Employee or client

Client

SharePoint (Shared resources If you have access to a service, this does not necessarily mean you have access to every resource within that service. For example, I: drive, Strathcloud, SharePoint, MyPlace, and Pegasus all contain shared resources which are shared with specific users.)

Yes

No

MyPlace (Shared resources If you have access to a service, this does not necessarily mean you have access to every resource within that service. For example, I: drive, Strathcloud, SharePoint, MyPlace, and Pegasus all contain shared resources which are shared with specific users.)

Yes

Yes

Pegasus (Shared resources If you have access to a service, this does not necessarily mean you have access to every resource within that service. For example, I: drive, Strathcloud, SharePoint, MyPlace, and Pegasus all contain shared resources which are shared with specific users.)

Yes

 No

Electronic library
resources (Applies to most electronic library resources. Some specific resources have different rules on who can have access. Please note, students who are "pre-registered" or "completed" will not have access to most electronic library resources.)

 No No

Eduroam (Wifi)

Yes

Yes

Skype for Business

Yes

No

Zoom

No (Access can be granted on request)

No

VPN

Yes

Yes

Power BI Pro

 No No