Different types of user account get different access to our major services, as shown in the following tables.
If you have access to a service which contains shared resources, this doesn't necessarily mean you have access to every resource within that service. For example, i: drive, SharePoint, MyPlace, and Pegasus all contain shared resources which are shared with only specific users.
Staff, student & role accounts
Services |
Staff |
Undergraduate |
Postgraduate taught |
Postgraduate research |
Role account |
---|---|---|---|---|---|
Logon to public PC |
Yes |
Yes |
Yes |
Yes |
Yes |
Email and OneDrive |
Yes |
Yes |
Yes |
Yes |
Yes |
H: drive (All users who have an H: drive can ask the Helpdesk for a larger quota) |
50 GB |
2 GB |
2 GB |
50 GB |
20 GB |
i: drive |
Yes |
Yes |
Yes |
Yes |
Yes |
SharePoint |
Yes |
Yes | Yes |
Yes |
Yes |
MyPlace |
Yes |
Yes |
Yes |
Yes |
No |
Pegasus - login to portal |
Yes |
Yes |
Yes |
Yes |
No |
Pegasus - financial systems |
Yes |
Limited |
Limited |
Limited |
No |
Pegasus - HR payroll systems |
Yes |
No |
No |
No |
No |
Pegasus - student records systems |
Yes |
Yes |
Yes |
Yes |
No |
Pegasus - research systems |
Yes |
Limited |
Limited |
Limited |
No |
Electronic library |
Yes |
Yes |
Yes |
Yes |
No |
Eduroam (Wifi) |
Yes |
Yes |
Yes |
Yes |
Yes |
Zoom |
Yes |
Yes |
Yes |
Yes |
No (Access can be granted on request) |
VPN |
Yes | Yes | Yes | Yes | Yes |
Power BI Pro |
Yes | No | No | No | No |
Accounts for external users
Notes:
- If you are collaborating with an external partner, and you just need to share files with them through OneDrive, Sharepoint and Teams, then you don't need to get a user account created for them. Instead, simply ask them for their external email address, and share the files with that address, using the Microsoft 365 tools.
- If the external user needs access to more services than OneDrive, Sharepoint and Teams, then they may need a limited access or temp IT account. Limited access accounts should be used where possible, temp IT accounts only where strictly necessary. See table below for details.
Services | ||
---|---|---|
Logon to public PC |
Yes |
Yes |
Email and OneDrive |
Yes |
No |
H: drive (All users who have an H: drive can ask the Helpdesk for a larger quota) |
20 GB |
No |
i: drive |
Yes |
Yes |
SharePoint |
Yes |
No |
MyPlace |
Yes |
Yes |
Pegasus - login to portal |
Yes |
No |
Pegasus - financial systems |
No |
No |
Pegasus - HR payroll systems |
No |
No |
Pegasus - student records systems |
No |
No |
Pegasus - research systems |
Limited |
No |
Electronic library |
No | No |
Eduroam (Wifi) |
Yes |
Yes |
Zoom |
No (Access can be granted on request) |
No |
VPN |
Yes |
Yes |
Power BI Pro |
No | No |