Information ServicesAccess to services by account type

Different types of user account get different access to our major services, as shown in the following tables.

If you have access to a service which contains shared resources, this doesn't necessarily mean you have access to every resource within that service. For example, i: drive, SharePoint, MyPlace, and Pegasus all contain shared resources which are shared with only specific users.

Staff, student & role accounts

Services

Staff

Undergraduate

Postgraduate taught

Postgraduate research

Role account

Logon to public PC 

Yes

Yes

Yes

Yes

Yes

Email and OneDrive

Yes

Yes

Yes

Yes

Yes

H: drive (All users who have an H: drive can ask the Helpdesk for a larger quota)

 50 GB

2 GB 

2 GB

50 GB 

20 GB

i: drive

Yes

Yes 

Yes 

Yes 

Yes

SharePoint

Yes

Yes Yes

Yes

Yes

MyPlace 

Yes

Yes

Yes

Yes

No

Pegasus - login to portal

Yes

Yes

Yes

Yes

No

Pegasus - financial systems

Yes

Limited

Limited

Limited

No

Pegasus - HR payroll systems

Yes

No

No

No

No

Pegasus - student records systems

Yes

Yes

Yes

Yes

No

Pegasus - research systems

Yes

Limited

Limited

Limited

No

Electronic library
resources

Yes

Yes

Yes

Yes

No

Eduroam (Wifi)

Yes

Yes

Yes

Yes

Yes

Zoom

Yes

Yes

Yes

Yes

No (Access can be granted on request)

VPN

Yes Yes Yes Yes Yes

Power BI Pro

Yes No No No No

Accounts for external users

Notes:

  • If you are collaborating with an external partner, and you just need to share files with them through OneDrive, Sharepoint and Teams, then you don't need to get a user account created for them. Instead, simply ask them for their external email address, and share the files with that address, using the Microsoft 365 tools.
  • If the external user needs access to more services than OneDrive, Sharepoint and Teams, then they may need a limited access or temp IT account. Limited access accounts should be used where possible, temp IT accounts only where strictly necessary. See table below for details.
Services

Temp IT

LimitedAccess

Logon to public PC

Yes

Yes

Email and OneDrive

Yes

No

H: drive (All users who have an H: drive can ask the Helpdesk for a larger quota)

20 GB

No

i: drive

Yes

Yes

SharePoint

Yes

No

MyPlace

Yes

Yes

Pegasus - login to portal

Yes

No

Pegasus - financial systems

No

No

Pegasus - HR payroll systems

No

No

Pegasus - student records systems

No

No

Pegasus - research systems

Limited

No

Electronic library
resources

No No

Eduroam (Wifi)

Yes

Yes

Zoom

No (Access can be granted on request)

No

VPN

Yes

Yes

Power BI Pro

No No