Personal Circumstances Procedure

main content

The self-certificate facility on Pegasus should be used to record all personal circumstances, including medical reasons, that will affect your attendance and/or studies.

To record a self-certificate, log on to Pegasus > Personal tab > Personal Circumstances > ADD SELF CERTIFICATE

You should advise your academic department if you will be absent or your studies will be affected.

If official supporting evidence is available it should be emailed to

Acceptable forms of evidence are:

  • Fit Note
  • GP Letter/Email
  • Hospital Letter/Email
  • Other Healthcare Provider Letter
  • Jury Duty Citation
  • Lawyers Letter
  • Police Letter/Crime Reference No.
  • Death Certificate
  • Financial Correspondence

Unacceptable forms of evidence:

  • Photographs of injuries/illnesses
  • Photographs of car accidents, travel delays, weather etc.
  • Lateral Flow Test Result
  • Personal email/text conversations

If the original documentation submitted as evidence is not in English, an independent translation must also be provided e.g. from a professional translation service, member of University staff, or embassy.

How we will use your information

Information submitted can be viewed by staff who have the appropriate authority to access your student record.

You can find out about how we will use your information and your rights, in the University’s Privacy Notice for Students which is available on our website (

For full information on the Personal Circumstances and Academic Appeals Procedure, please refer to the Useful links & documents menu.