Exam Boards and Results FAQ

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Frequently Asked Questions

Where can I see my final class results?

Results of final class assessments (by written examination or by continuous assessment) will be available in PEGASUS in the Curriculum History.   Unapproved Marks (class marks that are subject to examination board ratification) will only be available in PEGASUS until the exam boards begin in May, then they will no longer be visible until they are released as approved marks after the relevant examination board meetings.

 

When will my exam board decision be released and where can I find it?

Like class results, your exam board decision will now be available in PEGASUS in Curriculum History.

The Degree Exam Results application will no longer be available - your decisions and results will all be available in Curriculum History, where you will be able to see the exam board decision and be able to download a PDF result letter with more detail about what your decision means for you. The latest approved class results and exam board decision will also be accessible on the Strathclyde Mobile App.

 

How will I know when my exam board decision is released?

A text message will be sent to your personal mobile number (if you have supplied one) to advise that a new exam board decision has been released to PEGASUS  and is available to be viewed.

If you have not supplied a mobile number and wish to receive a text message please update your details – PEGASUS > Personal tab > Maintain personal details > Personal Contact Details tab.

 

I can see my exam board decision but cannot find my result letter – what should I do?

Only decisions made after late November 2019 will result in a PDF result letter being available in PEGASUS. You will still be able to see your decision and class results for previous sessions in Curriculum History, but we cannot re-produce these letters in the new PDF style.


What is an exam board and what does it do?

An exam board is a committee responsible for considering and approving class results and making progress decisions or determining eligibility for awards based on the academic regulations of a given programme, ensuring academic quality across all programmes. There are several types of academic committees (detailed below), depending on the programme level and type of study.

  • Board of Examiners

A Board of Examiners is normally composed of a Board Convenor, who is a senior member of Faculty staff, members of staff who have taught on your programme, and an External Examiner from another institution. It is their task to recommend whether a student is permitted to proceed to the next year of study or, if appropriate, be awarded an attainment, on the basis of their performance.

Undergraduate Boards of Examiners usually meet twice during the session (typically May/June & August).

Postgraduate Boards of Examiners generally meet twice during the session (typically May & September/October). However, some programmes may have more meetings and/or meetings at different times during the academic year.  If you are in any doubt about when your Board of Examiners meet, you should contact your Department or School.

External Examining of Taught Programmes: See Procedure and Guidelines for External Examiners of Taught Programmes.

  • Postgraduate Research Exam Committee

The Postgraduate Research Exam Committee is normally composed of a Committee Convener, an Internal Examiner and an External Examiner. The supervisor may also attend, but in a non-voting capacity. A viva voce (an oral examination) will normally be held for Doctoral candidates, and may be required for some Masters candidates.

Instructions for Format and Submission of Thesis can be found on the Downloads for Students webpage.

Students will usually be informally notified of the outcome shortly after the viva voce examination by their supervisor/Department/School.  Once the outcome has been processed, the student will be notified.

 

I have been given an award – what do I do now?

Congratulations on achieving your award!

If your award is a Bachelor’s, Master’s or Doctoral degree, then you must enrol for Graduation to get your certificate, even if you do not wish to attend the ceremony. This is to make sure we have the correct information to confer your award and produce your certificate.

If you have not already enrolled, visit our Graduation webpage to enrol and for more information. 

If your award is an interim award, and you have not completed your programme, you should continue with your course work or research as expected and your certificate will be sent out to you.

If your award is a Certificate or Diploma, you are not required to graduate, your award will be conferred and sent out to you.

You do not need to enrol to graduate for an interim award, Certificate or Diploma, but please ensure your personal information is up to date in PEGASUS.

Why have I have been given an award I was not expecting?

It may be that you have not met the academic requirements either for your aimed award, or to progress to the next stage of your programme, or that the Exam Board recognised that you qualified for an alternative award. 

The different award decisions are described below:

 AIMED AWARD – This is the award aim of the programme you are studying on. e.g. BSc with Honours in Chemistry on a BSc with Honours in Chemistry programme

 ALTERNATIVE AWARD – An award that is of the same SCQF level as the aimed award, but in an alternative subject or area; e.g. a Postgraduate Diploma in Education in History where you were aiming for a Postgraduate Diploma in Education in History and Geography.

Or an award with an additional element that doesn’t form part of the named programme. e.g. BA Hons in Marketing with International Study on a BA Hons Marketing programme.

 EXIT AWARD – An award that is of a lower SCQF level than the aimed award. You may have received an exit award if you have opted to leave at an earlier point in your studies, or if you have not met the academic requirements of your aimed award. e.g a BSc in Chemistry from a BSc with Honours in Chemistry programme

 INTERIM AWARD – An award which forms part of a programme of study, and is generally awarded during a student’s studies, rather than at the end.  e.g. a Postgraduate Certificate in Research Methodology for Business and Management awarded during a Strathclyde Business School PhD programme.

 

Where there are appropriate grounds, you may wish to request a review of the decision by lodging an Appeal

While the outcome of an appeal is pending you are not permitted to graduate.

I am allowed to progress to the next stage of my programme – what should I do now?

When Online Registration is available for the new academic year, please log in to PEGASUS to complete Online Registration.  If you have completed the third year of the BA Honours in Business or Humanities and Social Sciences, you may need to select your honours combination before you can register online. 

I have passed a class but I could have achieved a better result – what can I do?

In most cases, your first attempt is counted towards your degree programme.  However, in exceptional cases there may be additional options available to resit the relevant elements of assessment, such as for accreditation purposes. You should contact your Department or School for advice.  

I failed one or more classes and must resit the examination again next year – what does this involve?

While you may have been allowed to proceed to the next stage of your programme, any class that was not passed will be added to your curriculum in the next academic year. You will not attend the failed classes but are entitled to resit the examinations/assessments for the failed classes at the next available opportunity.

 

I have been placed in Academic Suspension - what do I do now?

As a student in Academic Suspension, you will not attend classes during your year of suspension, but you are entitled to sit the examinations/assessments for the failed classes at the next available opportunity. There are no tuition fees payable, although there is a one-off registration charge of £75.  You must still register online via PEGASUS and your failed classes will be added automatically to your student record. 

Alternatively, if you are in Academic Suspension you may exceptionally request to attend a reduced number of classes during your period of suspension. This is known as Registration with Attendance. This is subject to approval and not all students are eligible. Students with a Tier 4 visa are not eligible to apply for Registration with Attendance. Please contact your Department or School to discuss if this option would be suitable for you.

More information on Registration with Attendance can be viewed on the fact sheet.

 

I have been placed in Academic Suspension but I would like to repeat the whole year – can I do this?

Repeating the whole year is only an option available in exceptional circumstances, considered and deemed acceptable by the Board of Examiners or as a result of an Appeal. There are significant financial implications of repeating a full year.  Please contact your Department or School to discuss if this option is available to you.

 

I have a transfer decision – what does this mean?

A decision involving a transfer means that you will be transferred to a new programme of study. This may happen immediately, or be applied for the start of the new academic year. The decision to transfer you to another programme of study could be made for various reasons. You may wish to discuss the reason for your transfer with your Adviser of Studies.

If you have a Tier 4 visa can find more information about the implications of a transfer decision here.

 

My decision changes my programme’s duration of study – what action should I take?

A change in your programme duration (either shorter or longer) may affect your eligibility for funding.

If you are a sponsored student, you should contact your financial sponsor for further advice.

If you receive funding from a body such as SAAS or SFC etc. you should seek advice from your funding body on the implications of the change in your programme duration.

If you have a Tier 4 visa you should visit the Tier4 and Exam Boards webpage for advice on the implications of the decision on your visa.

I must reattend the whole year – what should I do now?

Once online registration is available, you will be able to start the Online Registration process. You may need to undertake Provisional Curriculum for your repeating year of study.  If in any doubt, you should contact your Department or School for advice.

Important: repeating the year may have significant financial implications. You must discuss these with any financial sponsors you may have. You can talk to the Funding and Financial Support team for advice about the impact on funding from funding bodies such as SAAS and Student Finance England/Wales/Northern Ireland. The team can be contacted by telephone: 0141 548 2753 and email: financial-support@strath.ac.uk 

If you have a Tier 4 visa you should visit the Tier4 and Exam Boards webpage for advice on the implications of this on your visa.

 

I have a Withdraw decision – what can I do?

The reason for the decision to withdraw you from your programme of study is detailed on your results letter, which is available to download in PDF from Curriculum History in PEGASUS.

If there are appropriate grounds, you may wish to request a review of the decision by lodging an Appeal.  Please contact your Department/School, or speak to your Personal Development Adviser for advice.

Students with a Tier 4 visa should refer to information here, as there will be implications for your visa and you will not be able to stay in the UK.

 

The outcome of my Viva Voce is to resubmit my thesis after further research - what do I do now?

You should contact your Supervisor(s) for advice. You will no longer be in your writing up period and will return to study. This will impact on the duration of your programme and may have funding and visa implications.

 

I have a Deferred decision – what does this mean?

You may have received this decision for a number of reasons, such as:

  • no progress decision is due at the time you received the letter;
  • the exam board was missing information (such as class results) required to make a formal decision;
  • the exam board is awaiting information from you or a third party before a formal decision can be made.

If you are in any doubt, contact your Department/School for further information.

 

I think I need some extra support – who should I talk to?

Your Department/School will be able to give you support and academic advice. You may also wish to speak to your Personal Development Advisor or Supervisors. 

The Disability and Wellbeing Service runs a number of drop-in and bookable wellbeing sessions and provides a broad range of support to students experiencing emotional, mental health and wellbeing issues. The Disability Advisers in the team offer support to students with a range of disabilities including specific learning difficulties, sensory and physical impairments, chronic health conditions, long-term mental health, Asperger's Syndrome, unseen disabilities and other medical conditions.

Strath Union’s Advice Hub is a free and confidential service where students can get information and advice on everything related to personal, financial, housing or academic matters.

If you have a Tier 4 visa and you are concerned about how an exam board decision will impact on your visa sponsorship you can contact the Visa Compliance Team email: visa.compliance@strath.ac.uk . You can also contact the International Student Support Team for visa advice.

 

How do I find out about Graduation?

All the information that you need about graduation is available on our Graduation webpages, including how to enrol, what you need to do beforehand and what happens on the day.

If your award is a Bachelor’s, Master’s or Doctoral degree, then you must enrol for Graduation to get your certificate, even if you do not wish to attend the ceremony. This is to make sure we have the correct information to confer your award and produce your certificate.

 

I have completed my programme but I would like to continue with further studies – who do I contact?

Well done on completing your studies! There is a great range of postgraduate taught or research opportunities available for you to continue your studies at the University of Strathclyde. Your Department/School should also be able to give you advice.

 

I want to keep in touch with the University - how do I go about this?

Stay connected with Strathclyde and your fellow alumni by connecting with our Alumni Office.

 

Appeals

See the Appeals web page for details.